Venue: Council Chamber, Hackney Town Hall, Mare Street, London E8 1EA. View directions
\n\t\tContact: Rabiya Khatun \n\t\t\n\t\t
\n\t\t\n\t\tItems\n\t\t\n\n\t\t\tNo.\n\t\t\tItem\n\t\t\n\n\t\t\n\n\t\t\t\n\t\t\t\t\n\t\t\t\t\t\n\t\t\t\t\tAPOLOGIES FOR ABSENCE
\nMinutes:
\nApologies for absence were\nreceived from Councillor Guy Nicholson.
\n\n
DECLARATIONS OF INTEREST - MEMBERS TO DECLARE AS APPROPRIATE
\n\nMinutes:
\nAll Cabinet Members\ndeclared a personal, non- prejudicial interest in item 11 -\nSchedule of Local Authority School Governor Appointments – as\nthey were acquainted with one of the nominees.
\n\n
MINUTES OF THE PREVIOUS MEETING PDF 120 KB
\n\n
To\napprove the minutes of the Cabinet held on 20th and\n27th July 2009.
\nAdditional documents:
\n\t\t\t\t\t\nMinutes:
\nRESOLVED\nthat the\nminutes of the Cabinet meeting held on 20th July and\nspecial meeting held on 27th July\n2009 were confirmed as a true\nand accurate record of the proceedings.
\nMATTERS ARISING
\n\nDecision:
There were no\nmatters arising.
\nMinutes:
\nCouncillor\nSteinberger referred to Minute no. 4 of the minutes of the meeting\nheld on 20th July\n2009 relating to the Hackney\nLocal Development Framework Core Strategy Report of Consultation\nand Formal Submission and stated that he had not yet received a\nresponse to an issue he had raised at an earlier meeting concerning\nbuilding extensions in the Borough. The Mayor requested that a\nresponse be provided.
\n\n
Furthermore,\nreferring to Minute no.4 – Woodberry Down Phases 2-5:\nAppointment of a Registered Social Landlord (RSL) and Developer\nPartner RP4 - of the minutes of the special meeting held on\n27th July, 2009 he indicated that he would like more\ninformation on the recent Roadshow in\nparticular, the numbers that had attended and residents\nfeedback.
\n\n
MINUTES OF CABINET PROCUREMENT COMMITTEE PDF 92 KB
\nTo receive the\nminutes of the Cabinet Procurement Committee (CPC) held\non 14th July 2009 and\n8th September 2009\n(to be tabled) for noting\nonly.
\nAdditional documents:
\n\t\t\t\t\t\n\n
\n\n\n2. \nTo authorise the Corporate\nDirector of Children’s Services to make any amendments\nnecessary to the Final Business Plan and submit the plan to the Big\nLottery Myplace Team by the end of\nSeptember 2009.
\n\n
\n\n\n3. \nTo authorise the Corporate Director of Legal\nand Democratic Services to enter into the standard Myplace Partnership Agreement with the Big Lottery\nFund (BIG) and any ancillary documentation necessary to implement\nthe Myplace Capital\nProgramme.
\n\n
Minutes:
\nCouncillor\nRita\nKrishna introduced the\nreport.
\n\n
RESOLVED
\n\n
\n\n\n1. \nTo note the contents of\nthis report and the attached draft Final Business Plan for the\ndevelopment of the Myplace Capital\nProgramme.
\n\n
\n\n\n2. \nTo authorise the Corporate\nDirector of Children’s Services to make any amendments\nnecessary to the Final Business Plan and submit the plan to the Big\nLottery Myplace Team by the end of\nSeptember 2009.
\n\n
\n\n\n3. \nTo authorise the Corporate Director of Legal\nand Democratic Services to enter into the standard Myplace Partnership Agreement with the Big Lottery\nFund (BIG) and any ancillary documentation necessary to implement\nthe Myplace Capital\nProgramme.
\n\n
OVERALL FINANCIAL POSITION REPORT JULY 2009 (FORWARD PLAN NO. FR9 C9) PDF 214 KB
\n\nThis report presents an\noverview monitoring statement of the Council’s Revenue Budget\nand it also includes a position statement on debt collection\nperformance.
\nAdditional documents:
\n\t\t\t\t\t\nDecision:
\n
\n\nRESOLVED
\n\n
\n\n\n1. \nTo note\nthe overall financial position for July 2009, covering General Fund\nand HRA Revenue and Capital.
\n\n
\n\n\n2. \nTo approve\nthe virements listed\nbelow:
\n\n
\n\nVIREMENTS
\n\n
\n\n
\nF&R
\n\n\n\n\nReason for\nVirement
\n\n\n\nCost Centre\nthat the budget is being transferred from and the cost centre that\nit is being transferred to
\n\n\n\nAmount
\n\n£k
\n\n\n\n\nPart funding of LPFA\nlevy
\n\n\nFrom GFA to Directors\nOffice
\n\n\n153
\n\n\n\n\nTransfer of property\nmaintenance budget
\n\n\nFrom F&R Resources to\nKeltan House
\n\n\n7
\n\n\n\n\nAdjustment of employee\nbudgets
\n\n\nWithin Resources\nsubjective codes
\n\n\n22
\n\n\n\n\nTransfer external audit\nfee budget
\n\n\nFrom Audit and\nInvestigation to Accountancy
\n\n\n1,775
\n\n\n\n\nTransfer books\nbudget
\n\n\nFrom Audit and\nInvestigation to Accountancy
\n\n\n7
\n\n\n\n\nTransfer of postal and\ncourier services
\n\n\nFrom Property Services to\nRevenues and Benefits
\n\n\n1,228
\n\n\n\n\n
HRA
\n\n\n\n\nReason for\nVirement
\n\n\n\nCost Centre\nthat the budget is being transferred from and the cost centre that\nit is being transferred to
\n\n\n\nAmount
\n\n£k
\n\n\n\n\nGrossing up of budgets to\nreflect trading account costs
\n\n\nVarious cost\ncentres
\n\n\n30,000
\n\n\n\n\nTransfer for of\nROP\nfunding
\n\n\nVarious cost\ncentres
\n\n\n715
\n\n\n\n\n
N&R
\n\n\n\n\nReason for\nVirement
\n\n\n\nCost Centre\nthat the budget is being transferred from and the cost centre that\nit is being transferred to
\n\n\n\nAmount
\n\n£k
\n\n\n\n\nCorrection of previous\nvirement
\n\n\nTransfer to Commercial\nWaste
\n\n\n89
\n\n\n\n\nTransfer of staffing\nbudgets to create 3 administrator posts
\n\n\nWithin Commercial\nWaste
\n\n\n64
\n\n\n\n\nMoving\nROP\nfunding
\n\n\nVarious Within\nEnvironment and Enforcement codes
\n\n\n107
\n\n\n\n\nTransfer of staffing\nbudgets
\n\n\nFrom Area 3 Refuse\nCollection to Commercial Waste
\n\n\n67
\n\n\n\n\nTransfer of\nPost
\n\n\nFrom Vehicle Maintenance\nto Millfields Overhead
\n\n\n37
\n\n\n\n\nTransfers to take account\nof reduced tenant rent increase
\n\n\nVarious HRA cost\ncentres
\n\n\n2,800
\n\n\n\n\nPost Regrading
\n\n\nWithin Waste Management\nTechnical Unit subjective codes
\n\n\n9
\n\n\n\n\nReallocation of print\ncosts
\n\n\nWithin Parking Business\nProcessing cost centres
\n\n\n67
\n\n\n\n\nMovement of\nROP\nfunding
\n\n\nTo Keep Hackney\nClean
\n\n\n114
\n\n\n\n\nRe-Allocation of\ncommunication support budget
\n\n\nFrom Environment\nResources to Various cost centres
\n\n\n162
\n\n\n\n\nRe-Allocation of ICT\nVariable support\nbudget
\n\n\nFrom Environment\nResources to Various cost centres
\n\n\n350
\n\n\n\n\nCreation 5 street cleaner\nposts
\n\n\nWithin Area 3 Street\nCleaner
\n\n\n10
\n\n\n\n\nTransfer of\nbudgets
\n\n\nFrom Public Realm (Waste\nOperation) to Environment Finance
\n\n\n33
\n\n\n\n\nTransfer of budget to\nfund additional costs of security
\n\n\nTransfer from Waste\nManagement Technical Unit to Millfields\nOverhead cost centre
\n\n\n20
\n\n\n\n\nTransfer of budget re\nincrease in Waste Levy
\n\n\nWithin Commercial Waste\ncodes
\n\n\n365
\n\n\n\n\nReallocation of\nbudgets
\n\n\nWithin Millfields Overhead cost centre subjective\ncodes
\n\n\n81
\n\n\n\n\nReallocation of equipment\nbudget to clothing
\n\n\nWithin Millfields Overhead cost centre subjective\ncodes
\n\n\n10
\n\n\n\n\nTransfer of highways\nstreet furniture budget to new street furniture cist\ncentre
\n\n\nFrom Highways and\nEngineering to new cost centre
\n\n\n390
\n\n\n\n\n
\n\n
\nCommunity\nServices
\n\n\n\n\nReason for\nVirement
\n\n\n\nCost Centre\nthat the budget is being transferred from and the cost centre that\nit is being transferred to
\n\n\n\nAmount
\n\n£k
\n\n\n\n\nTransfer of budget re\nconcessionary fares
\n\n\nFrom GFA to Concessionary\nfares
\n\n\n284
\n\n\n\n\nCreation of new carers\nstrategy cost centre
\n\n\nFrom Community Care\nGrants to new cost centre
\n\n\n194
\n\n\n\n\nCreation of new cost\ncentre for Safeguarding Adults Strategy
\n\n\nFrom Head of Adults &\nOlder Peoples Services to new cost centre
\n\n\n143
\n\n\n\n\nTransfer ... \n\nview the full decision text for item 8.
\n\n\n\nMinutes:
\n\nCouncillor\nSamantha\nLloyd introduced the\nreport.
\n\n
\n\nRESOLVED
\n\n
\n\n\n1. \nTo note\nthe overall financial position for July 2009, covering General Fund\nand HRA Revenue and Capital.
\n\n
\n\n\n2. \nTo approve\nthe virements listed\nbelow:
\n\n
\n\nVIREMENTS
\n\n
\n\n
\nF&R
\n\n\n\n\nReason for\nVirement
\n\n\n\nCost Centre\nthat the budget is being transferred from and the cost centre that\nit is being transferred to
\n\n\n\nAmount
\n\n£k
\n\n\n\n\nPart funding of LPFA\nlevy
\n\n\nFrom GFA to Directors\nOffice
\n\n\n153
\n\n\n\n\nTransfer of property\nmaintenance budget
\n\n\nFrom F&R Resources to\nKeltan House
\n\n\n7
\n\n\n\n\nAdjustment of employee\nbudgets
\n\n\nWithin Resources\nsubjective codes
\n\n\n22
\n\n\n\n\nTransfer external audit\nfee budget
\n\n\nFrom Audit and\nInvestigation to Accountancy
\n\n\n1,775
\n\n\n\n\nTransfer books\nbudget
\n\n\nFrom Audit and\nInvestigation to Accountancy
\n\n\n7
\n\n\n\n\nTransfer of postal and\ncourier services
\n\n\nFrom Property Services to\nRevenues and Benefits
\n\n\n1,228
\n\n\n\n\n
HRA
\n\n\n\n\nReason for\nVirement
\n\n\n\nCost Centre\nthat the budget is being transferred from and the cost centre that\nit is being transferred to
\n\n\n\nAmount
\n\n£k
\n\n\n\n\nGrossing up of budgets to\nreflect trading account costs
\n\n\nVarious cost\ncentres
\n\n\n30,000
\n\n\n\n\nTransfer for of\nROP\nfunding
\n\n\nVarious cost\ncentres
\n\n\n715
\n\n\n\n\n
N&R
\n\n\n\n\nReason for\nVirement
\n\n\n\nCost Centre\nthat the budget is being transferred from and the cost centre that\nit is being transferred to
\n\n\n\nAmount
\n\n£k
\n\n\n\n\nCorrection of previous\nvirement
\n\n\nTransfer to Commercial\nWaste
\n\n\n89
\n\n\n\n\nTransfer of staffing\nbudgets to create 3 administrator posts
\n\n\nWithin Commercial\nWaste
\n\n\n64
\n\n\n\n\nMoving\nROP\nfunding
\n\n\nVarious Within\nEnvironment and Enforcement codes
\n\n\n107
\n\n\n\n\nTransfer of staffing\nbudgets
\n\n\nFrom Area 3 Refuse\nCollection to Commercial Waste
\n\n\n67
\n\n\n\n\nTransfer of\nPost
\n\n\nFrom Vehicle Maintenance\nto Millfields Overhead
\n\n\n37
\n\n\n\n\nTransfers to take account\nof reduced tenant rent increase
\n\n\nVarious HRA cost\ncentres
\n\n\n2,800
\n\n\n\n\nPost Regrading
\n\n\nWithin Waste Management\nTechnical Unit subjective codes
\n\n\n9
\n\n\n\n\nReallocation of print\ncosts
\n\n\nWithin Parking Business\nProcessing cost centres
\n\n\n67
\n\n\n\n\nMovement of\nROP\nfunding
\n\n\nTo Keep Hackney\nClean
\n\n\n114
\n\n\n\n\nRe-Allocation of\ncommunication support budget
\n\n\nFrom Environment\nResources to Various cost centres
\n\n\n162
\n\n\n\n\nRe-Allocation of ICT\nVariable support\nbudget
\n\n\nFrom Environment\nResources to Various cost centres
\n\n\n350
\n\n\n\n\nCreation 5 street cleaner\nposts
\n\n\nWithin Area 3 Street\nCleaner
\n\n\n10
\n\n\n\n\nTransfer of\nbudgets
\n\n\nFrom Public Realm (Waste\nOperation) to Environment Finance
\n\n\n33
\n\n\n\n\nTransfer of budget to\nfund additional costs of security
\n\n\nTransfer from Waste\nManagement Technical Unit to Millfields\nOverhead cost centre
\n\n\n20
\n\n\n\n\nTransfer of budget re\nincrease in Waste Levy
\n\n\nWithin Commercial Waste\ncodes
\n\n\n365
\n\n\n\n\nReallocation of\nbudgets
\n\n\nWithin Millfields Overhead cost centre subjective\ncodes
\n\n\n81
\n\n\n\n\nReallocation of equipment\nbudget to clothing
\n\n\nWithin Millfields Overhead cost centre subjective\ncodes
\n\n\n10
\n\n\n\n\nTransfer of highways\nstreet furniture budget to new street furniture cist\ncentre
\n\n\nFrom Highways and\nEngineering to new cost centre
\n\n\n390
\n\n\n\n\n
\n\n
\nCommunity\nServices
\n\n\n\n\nReason for\nVirement
\n\n\n\nCost Centre\nthat the budget is being transferred from and the cost centre that\nit is being transferred to
\n\n\n\nAmount
\n\n£k
\n\n\n\n\nTransfer of budget re\nconcessionary fares
\n\n\nFrom GFA to Concessionary\nfares
\n\n\n284
\n\n\n\n\nCreation of new carers\nstrategy cost centre
\n\n\nFrom Community Care\nGrants to new cost centre
\n\n\n194
\n\n\n\n\nCreation of new cost\ncentre for Safeguarding Adults Strategy
\n\n\nFrom Head of Adults &\nOlder Peoples Services ... \nview the full minutes text for item 8.
\n\n\n\nCAPITAL PROGRAMME UPDATE (FORWARD PLAN NO. FR9 B42) PDF 230 KB
\n\n\nThis report\non the Capital Programme seeks changes to resource/spending\napproval for schemes already included in the approved Programme and\nnew additions to the programme.
\n\n
Decision:
\nRESOLVED
\n\n
\n\n\n1. \nThat the schemes for Children & Young Peoples\nServices Directorate be given resource and spending approval, as\nfollows:
\n\nPrimary School AMP\n2010/11: Resource and spending\napproval is requested for £357k in 2010/11 to allow the\nexisting schemes currently progressing in 2009/10 to continue\nwithout delay into the next financial year.
\n\nAcademy Support\nFees: Resource and spending\napproval is requested for £550k in 2009/10 to enable the\nprogramme of works to continue.
\n\n
\n\n\n2. \nThat the schemes for Customer & Corporate\nServices be given\nvirement/resource/spending approval, as\nfollows:
\n\n
\n\nService First - Stoke\nNewington Town Hall Call Centre: Spending and virement approval is requested for £100k\n(2009/10) to move the call centre from Hackney Town Hall to Stoke\nNewington Town Hall to create space on the main campus for the\nDemocratic Services Team. The £100k will be vired from the Decant and Occupation Works budget.\n
\n\n
\n\nStoke\nNewington\nRefurbishment Electrical\nWorks: Spending approval is\nrequested for £800k (2009/10) to undertake electrical\nrewiring.
\n\n
\n\nService First –\nMaster Planning: Spending approval is\nrequested for £1,120k (2009/10 £1,064k, 2010/11\n£56k) to undertake street scene, fencing, landscaping, fibre\ncabling, signage and communications works associated with the\nCustomer Service Centre development.
\n\n
\n\nService First –\nCustomer Service Centre Additional Meeting Areas:\nSpending\napproval is requested for £320k (2009/10 £304k, 2010/11\n£16k) to continue the development of the Customer Service\nCentre internal areas.
\n\n
\n\nService First –\nCustomer Service Centre Atrium Glazing: Spending and virement approval is requested for £130k\n(2009/10 £123k, 2010/11 £7k) for the upgrade of the\nglazing to the atrium with fitted glass doors and integrated\nblinds. The £130k will be vired\nfrom the Decant and Occupation Works budget.
\n\n
\n\nHackney\nTown Hall\nLift\nReplacement: Spending approval is requested for\n£100k (2009/10 £95k, 2010/11 £5k) to undertake\nlift improvement/replacement works.
\n\n
\n\nWeb Development\n2009/10: Spending approval is\nrequested for £100k (2009/10) to continue the necessary\nupgrade programme to improve the functionality of the\nBorough’s web site.
\n\n
\n\nOcean Stone Spalling: \nResource and\nspend approval is requested for £141k (2009/10 £138k,\n2010/11 £3k) to carry out urgent health and safety works to\nthe external façade of the building.
\n\n
\n\n3. \nThat the scheme for Neighbourhood &\nRegeneration (Non-Housing) Directorate be given\nresource and spending approval, as follows:
\n\n\n
\n\n\nCycling on Greenways: \nResource and spending approval is requested for £200k\n(2009/10) in order to undertake works at \nRegents \nCanal,\n\nSpringfield \nand \nClapton \nPark \nin respect of an Olympic cycling and walking\nroute.
\n\n\n
\n\nTexryte\nHouse\n26-28 Southgate\nRoad: Note that Delegated powers\nhave been agreed in respect of the £29k S106 Highways works\nat the above site.
\n\n
\n\n4. \nThat the S106 schemes \nas set out in \nPara \n9.6.1 is given\nresource and spending approval in 2009/10, as\nfollows:
\n\n
\n\n\n\n\nS106
\n\n\n\n\n\n
\n\n\n\n£’000
\n\n\n\n\n\nCapital\napprovals
\n\n\n\n363
\n\n\n\n\n
\n\n5. \nTo note the impact of the\nchanges emanating from the Capital Outturn 2008/09\n(Para 10 within the report) and\nthe other Capital Programme adjustments (Para 11 within the\nreport).
\n\n
\n\n
\n\n
Minutes:
\n\n\nMayor \nJules Pipe \nintroduced the report.
\n\n
\n\nRESOLVED
\n\n
\n\n\n1. \nThat the schemes for Children & Young Peoples\nServices Directorate be given resource and spending approval, as\nfollows:
\n\nPrimary School AMP\n2010/11: Resource and spending\napproval is requested for £357k in 2010/11 to allow the\nexisting schemes currently progressing in 2009/10 to continue\nwithout delay into the next financial year.
\n\nAcademy Support\nFees: Resource and spending\napproval is requested for £550k in 2009/10 to enable the\nprogramme of works to continue.
\n\n
\n\n\n2. \nThat the schemes for Customer & Corporate\nServices be given\nvirement/resource/spending approval, as\nfollows:
\n\n
\n\nService First - Stoke\nNewington Town Hall Call Centre: Spending and virement approval is requested for £100k\n(2009/10) to move the call centre from Hackney Town Hall to Stoke\nNewington Town Hall to create space on the main campus for the\nDemocratic Services Team. The £100k will be vired from the Decant and Occupation Works budget.\n
\n\n
\n\nStoke\nNewington\nRefurbishment Electrical\nWorks: Spending approval is\nrequested for £800k (2009/10) to undertake electrical\nrewiring.
\n\n
\n\nService First –\nMaster Planning: Spending approval is\nrequested for £1,120k (2009/10 £1,064k, 2010/11\n£56k) to undertake street scene, fencing, landscaping, fibre\ncabling, signage and communications works associated with the\nCustomer Service Centre development.
\n\n
\n\nService First –\nCustomer Service Centre Additional Meeting Areas:\nSpending\napproval is requested for £320k (2009/10 £304k, 2010/11\n£16k) to continue the development of the Customer Service\nCentre internal areas.
\n\n
\n\nService First –\nCustomer Service Centre Atrium Glazing: Spending and virement approval is requested for £130k\n(2009/10 £123k, 2010/11 £7k) for the upgrade of the\nglazing to the atrium with fitted glass doors and integrated\nblinds. The £130k will be vired\nfrom the Decant and Occupation Works budget.
\n\n
\n\nHackney\nTown Hall\nLift\nReplacement: Spending approval is requested for\n£100k (2009/10 £95k, 2010/11 £5k) to undertake\nlift improvement/replacement works.
\n\n
\n\nWeb Development\n2009/10: Spending approval is\nrequested for £100k (2009/10) to continue the necessary\nupgrade programme to improve the functionality of the\nBorough’s web site.
\n\n
\n\nOcean Stone Spalling: Resource and spend\napproval is requested for £141k (2009/10 £138k, 2010/11\n£3k) to carry out urgent health and safety works to the\nexternal façade of the building.
\n\n
\n\n3. \nThat the scheme for Neighbourhood &\nRegeneration (Non-Housing) Directorate be given\nresource and spending approval, as follows:
\n\n\n
\n\n\nCycling on Greenways: \nResource and spending approval is requested for £200k\n(2009/10) in order to undertake works at \nRegents \nCanal,\n\nSpringfield \nand \nClapton \nPark \nin respect of an Olympic cycling and walking\nroute.
\n\n\n
\n\nTexryte\nHouse\n26-28 Southgate\nRoad: Note that Delegated powers\nhave been agreed in respect of the £29k S106 Highways works\nat the above site.
\n\n
\n\n4. \nThat the S106 schemes \nas set out in \nPara \n9.6.1 is given\nresource and spending approval in 2009/10, as\nfollows:
\n\n
\n\n\n\n\nS106
\n\n\n\n\n\n
\n\n\n\n£’000
\n\n\n\n\n\nCapital\napprovals
\n\n\n\n363
\n\n\n\n\n
\n\n5. \nTo note the impact of the\nchanges emanating from the Capital Outturn 2008/09\n(Para 10 within the report) and\nthe other Capital Programme adjustments (Para 11 within the\nreport).
\n\n
\n\n
\n\n
The report seeks\napproval for Hackney Homes on behalf of\nthe Council to apply for both of the TSA accreditation schemes,\nenabling them to manage and/or maintain ownership of new build\nproperties built using public grant funding.
\n\n
Decision:
RESOLVED
\nTo\napprove that applications are made by Hackney Homes on behalf of\nthe Council to the following two schemes;
\n\n
\n\n
Minutes:
\nMayor Jules Pipe\nintroduced the report.
\n\n
RESOLVED
\n\n
To\napprove that applications are made by Hackney Homes on behalf of\nthe Council to the following two schemes;
\n\n
\n\n
SCHEDULE OF LOCAL AUTHORITY SCHOOL GOVERNOR APPOINTMENTS PDF 49 KB
\nTo agree the School Governor appointments and\nre-appointments.
\nMinutes:
\nRESOLVED that the appointments and re-appointment were\napproved.
\nSCHEDULE OF DECISIONS TAKEN UNDER DELEGATED AUTHORITY PDF 70 KB
\nThis schedule sets out the decisions taken by\nofficers under delegated powers:
\n\n
\n\n
\n\n\n· \nFinal\nReport of Andre\nStreetRoad\nSafety\nImprovements
\n\n
\n\n
\n\n
\n\n\n· \n\nAuthority for the\nDisposal of Properties\nUnder the\nHousing Act 1985 (as amended) Right to Buy Provisions-\n8\nWimbourne Court, London N1 7HB
\n\n
Minutes:
\nRESOLVED that the schedule was\nnoted.
\nANY OTHER BUSINESS WHICH IN THE OPINION OF THE CHAIR IS CONSIDERED URGENT
\nDecision:
There was no other urgent business.
\n