Contact: Gill WilkinsonItems No. Item
Members are reminded of the need to consider whether they have a personal or prejudicial interest to declare in any of the items on this agenda. If so, the nature of the interest must be declared at the start of the meeting. In addition, the attached form must be completed and passed to the Committee Administrator. The Officers will be pleased to advise, if necessary, and any request for assistance should be made, in the first instance, to the Committee Administrator whose name appears at the end of this agenda. Ideally, such advice should be sought before the day of the meeting so that time is available to consider any uncertainty that might arise.
No declarations of interest were received.
To approve as a correct record and sign the Minutes of the meeting held on 19 May 2009. (Minutes attached).
RESOLVED that the Minutes of the meeting held on 19 May 2009 be approved as a correct record and signed by the Chairman.
Public Question Time
Public questions of which due notice has been given and which are relevant to the business of the Area Committee.
The Chairman reported that no public questions had been submitted.
To consider a report by the Head of Regeneration and Planning Services (Reference 09/430) attached.
The Committee considered a report by the Head of Regeneration and Planning Services (Reference 09/430) which asked Members to comment on the emerging issues for the new Sustainable Community Strategy for the Borough. Members were advised that this was a key strategic document for the Council and was a statutory requirement.
Jo Ireland, Community Partnerships Manager, informed Members that Cabinet had approved the draft framework and action plan for a Sustainable Community Strategy (SCS). The final strategy which was expected to be completed by February 2010 would set the strategic direction of the Borough for the Council and its partners,providing a vehicle for considering how to address difficult and cross cutting issues such as the economic direction of an area, cohesion, social exclusion and climate change. Local Planning Authorities were required to have regard to Community Strategies when preparing their Local Development Frameworks (LDFs). As far as possible it was expected that the Core Strategy would be aligned with the Sustainable Community Strategy. Within the Borough shared arrangements were in place to ensure a close link between the two strategies. Arrangements were also in place to ensure that the new Strategy makes the appropriate links with other key plans as detailed in section 3.3. of the report.
An extensive consultation programme, including with the Borough Council’s Area Committees, was being undertaken to support the development of the new strategy. Consultation work would focus on feedback on the draft priorities, informing the content of the strategy and addressing gaps. In particular, the aim was to establish a strong geographical perspective to the strategy i.e. for each of the priorities to explore what this meant for a rural as opposed to the urban area or for Whitby as opposed to Filey or Scarborough. In addition the different perspectives of groups such as older people, younger people and minority groups within the Borough were being sought.
The existing strategy was currently structured around three themes and four principles, covering issues such as sustainability and equalities. For clarity it was now proposed not to have separate principles. Instead all priority areas would be identified under one of the five themes, which were:
- Prosperous Communities
- Safe and healthy communities
- Inclusive and vibrant communities
- Quality environments
- Accessible communities
In reply to Members’ questions, the Community Partnerships Manager explained how the draft priorities were derived from data from partner organisations, including the Primary Care Trust’s Joint Strategic Needs Assessment, and the use of the Residents Panel as one of the numerous consultation tools. Members commented on the need to ensure that the strategy addressed rural exclusion.
(i) the report be noted; and
(ii) comments made above be noted.
To consider a report by the Head of Regeneration and Planning Services (reference 09/445) attached.
Mathew Joseph presented the report by the Head of Regeneration and Planning Services (Reference 09/445), which outlined issues raised by members of the community at the Scarborough Rural Area Forum. Members were asked to consider supporting two initiatives regarding dog fouling. Both the Scarborough Urban and Southern Area Forums had recently held Forums themed on dog fouling and would be taking forward a number of actions in conjunction with their respective area committees. Members were asked to support action to launch a Dog Fouling Awareness Week in October which coincided with the Home Office “not in my Neighbourhood Week” and also support the views of residents expressed through the Scarborough Urban Area Forum and that they be considered as part of the progress report regarding the new arrangements for the Dog Warden Service to be made to the Service Performance Overview and Scrutiny Committee in November 2009.
Trish Colling, Vice-Chair of the Rural Area Forum, advised that the next Forum would be held tomorrow evening at Burniston Village Hall. The theme would be local democracy and how the top tiers of local government consult with the Parish and grassroots level. Speakers had been booked from the North Yorkshire County Council, National Park Authority and Scarborough Borough Council.
As previously reported the last Forum meeting held on 29 April 2009 was themed around fly-tipping, litter and dog fouling in the rural communities. The Support Group had since met and since met and action had taken place to progress the following issues raised by the community at the Forum:
- Multi agency fly-tipping patrols between the Council, North York Moors National Park Authority and North Yorkshire Police are now taking place across the Rural Area. Agreements have also made between the agencies to share fly-tipping intelligence.
- Action has also been conducted between the Support Group, the Council’s Parks Dept, Councillor Haycock, North Yorkshire County Council and the Environment Agency in relation to a serious environmental issue centred around tipped waste that was ‘escaping’ from Seamer Carr landfill and polluting the surrounding Carr Wetlands and farmlands in large quantities. Some of the waste was getting into the River Hertford and flowing downstream into the River Derwent. The Environment Agency were tasked to ensure the license conditions for the site were enforced by the site operator Yorwaste and to date requests from the Environmental Agency have been complied with and measures are being put in place to ensure the situation is not repeated. Photographs of before and after were circulated at the meeting.
- Agreement has been reached with North Yorkshire Police to task Rural PCSOs to gather intelligence and evidence regarding dog fouling to aid future prosecutions.
- The Forum had noted that there was confusion within the community regarding the correct reporting procedures for incidents of dog fouling. It has been decided that future publicity will promote the anti-social behaviour hotline as the correct reporting method.
Further information on flooding and speeding traffic/highways issues were detailed in the Scarborough Rural Area Forum ... view the full minutes text for item 5.
Town and Parish Council Issues
To consider any items raised by Parish Councils.
No issues were raised.
Informal Discussion Time
This item provides an opportunity for the informal discussion of issues raised without prior notice. The session will last for a maximum of 30 minutes and there will be limits of 5 minutes per item and one item per person with no repetition of an issue on the main Agenda. No formal decision may be taken and topics will be accepted for discussions entirely at the discretion of the Chairman.
Discussion took place on the frequency of Area Committees and the timetabling of the Area Forums. Concern was expressed that there was only a 50% turnout of Borough Members and only 3 members of the public present and whether it would be possible for the meetings, that do not consider funding issues, could be either amalgamated with the Area Forums or cancelled. Trish Colling, Vice Chair of the Rural Area Forum, advised that the Forums were more of a hub rather than a formal decision making body and at the present time she thought it was a bit early for them to be taking on additional responsibilities.
It was agreed that Council be asked to review the timetabling of Area Committees for the next municipal year.
Arrangements for the next meeting
To note that the next meeting of the Committee will be held at 7.00pm on Tuesday 20 October 2009 at Staintondale Village Hall.
The Chairman advised that the next meeting of the Committee would be held on Tuesday 20 October 2009 at Staintondale Village Hall at 7pm.