Preston City Council:

Minutes for Environmental Scrutiny Panel meeting, Jan 7 2010, 10.00AM official page

Other committee documents for Preston City Council :: Environmental Scrutiny Panel details

Venue: Town Hall, Preston. View directions

Contact: Julie Grundy, Scrutiny Support Officer  01772 906321

Items No. Item

28.

Minutes PDF 64 KB

To confirm the minutes of the meeting of the Environmental Scrutiny Panel held on 3 December 2009.

 

Minutes:

Resolved - That the minutes of a meeting of the Environmental Scrutiny Panel held on 3 December 2009 be noted and signed as a correct record.

 

29.

Disclosure of Personal and Prejudicial Interests

Members are asked to consider any Personal/Prejudicial Interests they may have to disclose to the meeting in relation to matters under consideration on the agenda.  If the personal interest is a prejudicial interest, then the individual members should not participate in a discussion on the matter and must withdraw from the meeting room and must not seek to improperly influence a decision in the matter.

 

Minutes:

There were none.

30.

Declarations of Decisions to be Taken in Accordance with Political Party Whip

Minutes:

There were none.

31.

Chair's Announcements

       Fire procedures

       Mobile phones

       Rest rooms

 

 

Minutes:

The Chair referred to the previous meeting whereby a presentation was given by the Environment Agency.  Following that meeting the Chair reported that Councillor Mrs Buttle had contacted the Agency and subsequently SITA to request that a Public Meeting be held in Lea along the lines of a previous Public Meeting held in Freckleton.

 

Councillor Mrs Buttle reported that the Public Meeting has been arranged to discuss details of and procedures followed at the Clifton Marsh Landfill Site.  The Meeting itself will be hosted by SITA at Lea Primary School, Greavestown Lane, however the proposed date of Wednesday 27 January 2010 has yet to be confirmed.  It is thought that an exhibition will be held at the school from 4 – 6.00 pm followed by the Public Meeting from 6 – 8.00 pm.  

32.

Local Transport Plan 3 - Work Plan Study PDF 55 KB

A draft terms of Reference are attached for the new study on the Local Transport Plan 3 for consideration.

 

Ray Worthington, Group Manager Transport Planning, Lancashire County Council, will attend the next meeting of the Scrutiny Panel to give a presentation on the LTP3.  In the meantime, if members have any specific questions to put to Mr Worthington on the 28 January, please inform the Scrutiny Support Officer so that Mr Worthington may be advised of the Panel’s specific queries/areas of interest.

 

Minutes:

The Scrutiny Support Officer submitted a draft terms of reference for the new work plan study on the Local Transport Plan 3.

 

Members were invited to advise the Scrutiny Support Officer of any questions they may wish to submit to Mr Ray Worthington, Group Manager Transport Planning from Lancashire County Council, ahead of his presentation to be given to Members at the next meeting of the Panel.

 

Resolved – (i)  That the draft terms of reference be noted at this stage; and

                    (ii)  that Members submit any questions for Mr Worthington to the Scrutiny Support Officer at the earliest convenience.

33.

Action Tracking List PDF 67 KB

An updated action tracking list is attached for consideration.

Minutes:

The Scrutiny Support Officer submitted an updated action tracking list for consideration.

 

Resolved – That the list be noted.

34.

Date of Next Meeting

The next meeting of the Environmental Scrutiny Panel is scheduled for Thursday 28 January 2010 at 10.00 am in the Town Hall, Preston.

Minutes:

The date of the next scheduled meeting of the Environmental Scrutiny Panel is Thursday 28 January 2010 at 10.00 am in the Town Hall, Preston.

35.

Green Travel Work Plan Study PDF 53 KB

Mick Lovatt, Director of Environment, and Ally Brown, Assistant Director (Human Resources) will attend the meeting to advise members of the impact  the recommendations, which the Panel compiled as part of the work plan study on the green Travel Plan, will have on various aspects of the Council’s resources.

 

The recommendations are attached as a reminder.

Minutes:

Mr Mick Lovatt, Director of Environment, referred to the numerous recommendations Panel Members had compiled as part of their work plan study on the Green Travel Plan.  A reminder of the recommendations was also submitted for clarification.

 

Mr Lovatt explained that the Corporate Management Team had considered the recommendations prior to the report being submitted to the Cabinet.  A number of suggested amendments had been proposed in order to facilitate the recommendations, if approved, being implemented.

 

Mr Lovatt confirmed that the Green Travel Plan had, as yet to be drafted.  Furthermore he stated that one large factor which required clarification was what Members meant by short term, medium term and long term timescales for the implementation of any recommendations.

 

Members considered the proposed amendments to the recommendations as well as additional queries raised by Mr Lovatt.

 

Resolved – That the following amendments to the recommendations contained within the Green Travel Plan Work Plan Study Report be approved:- 

 

(i)                 That recommendation A “…the new Green Travel Plan be adopted, once drafted, and apply to both members and officers of the Council” be requested to be drafted with the short term (6 months);

 

(ii)               That Option 1 under recommendation B  be deliberated further at an additional meeting to be convened shortly; 

 

(iii)             That the Panel wishes to confirm that any recommendations submitted are done so on an environmental basis in the first instance and not in order to raise revenue.  However it be acknowledged that revenue may be raised as a result of the implementation of some initiatives;

 

(iv)              That under recommendation D, Option 6a, the Council’s Courtyard at Earl Street also be included;

 

(v)                Also at Option 6a “Contractors” should be added to the list of those for whom provision will be made in the Town Hall Basement and Earl Street Courtyards;

 

(vi)              That under recommendation D, Option 16 referring to pool cycles be removed as this had been tried previously with no success due to maintenance and managing issues – however other options with the ‘Cycle Option’ section of recommendation D would assist in a more positive way in this area;

 

(vii)            That under recommendation E, Option 19 be removed as again the management and cost of this arrangement would outweigh the benefits;

 

(viii)          That once the Green Travel Plan has been drafted, officers be requested to insert more appropriate, specific and smart timescales to each of the recommendations together with identifying which officer will have responsibility for their implementation; and

 

(ix)              That under recommendation F, Option 27, the words “Additional funding required” be replaced with “To investigate the potential for capacity within existing structures”.  

 

 

 

36.

Exclusion of the Press and Public

To consider passing the following resolution:

 

“That the public be excluded from this meeting during consideration of the following item of business on the grounds that there is likely to be a disclosure of exempt information which is described in the paragraph(s) of Schedule 12A to the Local Government Act 1972 which is specified against the heading to each item, and that in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing it.”

 

Minutes:

Resolved - “That the public be excluded from this meeting during consideration of the following items of business on the grounds that there is likely to be a disclosure of exempt information which is described in the paragraphs of Schedule 12A to the Local Government Act 1972 which are specified against the heading to each item, and that in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing it.”

 

 

37.

Green Travel Work Plan Study (Paragraph 3)

Mick Lovatt, Director of Environment, and Ally Brown, Assistant Director (Human Resources), will give details of the legal implications appertaining to the recommendations on the Panel’s work plan study on the Green Travel Plan.

Minutes:

Mrs Ally Brown, Assistant Director (Human Resources), gave details of advice received from external sources on the legal implications of the recommendations contained within the Panel’s work plan study on the Green Travel Plan.

 

Members received the information and requested that an additional meeting of the Panel be convened in order that all Panel Members could receive the advice and full discussions then undertaken.

 

Mr Mick Lovatt, Director of Environment, circulated an additional note in relation to the Green Travel Plan for initial discussion prior to further consideration at a future meeting

 

Resolved – That an additional meeting of the Panel be convened on Thursday 21 January 2010 at 10.00 am in order to reconsider the advice provided from the Assistant Director (Human Resources) and the note circulated from the Director of Environment, relating to the Green Travel Plan.

 

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