Minutes for Overview and Scrutiny Committee meeting, Jan 18 2010, 6.30PM

<div class="mgLinks"> <ul class="mgActionList"> <li><a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=2117&T=0" class="external" title="Link to agenda frontsheet pdf file">Agenda Frontsheet <span class="mgFileSize"> PDF 483 KB</span> </a> </li> <li><a href="http://democracy.chorley.gov.uk/mgChooseDocPack.aspx?ID=2117" class="external" title="Link to agenda reports document pack">Agenda reports pack <span class="mgFileSize"> PDF 1 MB</span> </a></li> <li><a href="http://democracy.chorley.gov.uk/mgConvert2Pdf.aspx?ID=4489&T=9" class="external">To follow <span class="mgFileSize"> PDF 2 MB</span> </a></li> <li><a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=2117&T=1" class="external" title="Link to printed minutes pdf file">Printed minutes <span class="mgFileSize"> PDF 29 KB</span> </a> </li> </ul> </div><div class="mgContent"> <p><span class="mgLabel">Venue: </span>Committee Room 1, Town Hall, Chorley</p> <p><span class="mgLabel">Contact: </span>Ruth Rimmington  </p> Items No. Item <p class="mgAiTitleTxt"><a name="AI17438"></a>105.</p> <p class="mgAiTitleTxt">Apologies for absence</p> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">No apologies for absence were submitted.<span> </span></p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17518"></a>106.</p> <p class="mgAiTitleTxt"><a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12754" title="Link to document 'Minutes' pdf file" class="external">Minutes <span class="mgFileSize"> PDF 41 KB</span> </a></p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">To confirm as a correct record the enclosed minutes of the Overview and Scrutiny Committee meeting held on 1 December 2009.</p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">RESOLVED – The minutes of the meeting of the Overview and Scrutiny Committee held on 1 December 2009 be confirmed as a correct record and signed by the Chair.<span> </span></p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17439"></a>107.</p> <p class="mgAiTitleTxt">Declarations of Any Interests</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">Members are reminded of their responsibility to declare any personal interest in respect of matters contained in this agenda. If the interest arises <b>only</b> as result of your membership of another public body or one to which you have been appointed by the Council then you only need to declare it if you intend to speak.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">If the personal interest is a prejudicial interest, you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.</p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">No Members declared an interest in respect of items on the agenda.</p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17441"></a>108.</p> <p class="mgAiTitleTxt">Public Questions</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">Members of the public who have requested the opportunity to ask a question(s) on an item on the agenda will be asked to put their question(s) to the Committee. <span> </span>Each member of the public will be allowed to ask one supplementary question within his/her allocated 3 minutes.<span> </span></p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">No members of the public requested to ask a question.<span> </span></p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17440"></a>109.</p> <p class="mgAiTitleTxt">Executive Cabinet - 7 January 2010</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">To consider any reports on the agenda for the Executive Cabinet meeting to be held on 7 January 2010. <span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">Members of the Committee are requested to notify the Democratic Services by Friday, 15 January 2010, to ensure the attendance of the appropriate Executive Member.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">Please bring your copy of the Executive Cabinet agenda previously circulated.</p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Chair reported that there had been no requests from Committee Members to consider reports on the Executive Cabinet agenda for the meeting held on 7January 2010.</p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17445"></a>110.</p> <p class="mgAiTitleTxt"><a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12620" title="Link to document 'Value for Money Review of the Corporate Support Services - Determination of response to final report' pdf file" class="external">Value for Money Review of the Corporate Support Services - Determination of response to final report <span class="mgFileSize"> PDF 489 KB</span> </a></p> <ul class="mgActionList"> <li><a href="http://democracy.chorley.gov.uk/mgIssueHistoryHome.aspx?IId=18345" class="external" title="Link to issue details for item 110.">View the background to item 110.</a></li> </ul> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">As requested at a previous meeting the enclosed summary of the report of the Director of People and Places which was presented to Executive Cabinet in December 2009 is enclosed for consideration. <span> </span>The full report is 114 pages and can be viewed at <a href="http://democracy.chorley.gov.uk/Published/C00000115/M00002084/AI00016638/VFMCorpSupportServAppendix.pdf" class="external"> http://democracy.chorley.gov.uk/Published/C00000115/M00002084/AI00016638/VFMCorpSupportServAppendix.pdf</a></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The minute of the Executive Cabinet meeting is also enclosed for information.<span> </span></p> </div> </div> <p class="mgSubItemTitleTxt">Additional documents:</p> <ul class="mgBulletList"> <li> <a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12755" class="external" title="Link to document 'Executive Cabinet minute' pdf file">Executive Cabinet minute<span class="mgHide">, item 110.</span> <span class="mgFileSize"> PDF 17 KB</span> </a> </li> </ul> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Committee received the report of the Director of People and Places regarding the Value for Money Review of the Corporate Support Services as requested the meeting in January 2009.<span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The review included the office of the Chief Executive, Human Resources and Organisational Development, Information and Communication Technology, Corporate Governance (Civic Services, Legal Services and Democratic Services) and Policy and Performance.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">The review concluded that, in general, the Corporate Support Services provided good value for money.<span> </span> The findings identified a number of improvements and service revisions that had the potential to streamline the use of resources and provide better value for money.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">The Executive Cabinet have approved the recommendations for development and implementation.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">RESOLVED – That the report be noted.</p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17454"></a>111.</p> <p class="mgAiTitleTxt"><a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12922" title="Link to document 'Crime and Disorder Scrutiny' pdf file" class="external">Crime and Disorder Scrutiny <span class="mgFileSize"> PDF 484 KB</span> </a></p> <ul class="mgActionList"> <li><a href="http://democracy.chorley.gov.uk/mgIssueHistoryHome.aspx?IId=19158" class="external" title="Link to issue details for item 111.">View the background to item 111.</a></li> </ul> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">To consider and receive the enclosed report of the Director of People and Places.<span> </span></p> </div> </div> <p class="mgSubItemTitleTxt">Additional documents:</p> <ul class="mgBulletList"> <li> <a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12891" class="external" title="Link to document 'What the Sanctuary Scheme is and does' pdf file">What the Sanctuary Scheme is and does<span class="mgHide">, item 111.</span> <span class="mgFileSize"> PDF 24 KB</span> </a> </li> <li> <a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12913" class="external" title="Link to document 'Families First Referrals' pdf file">Families First Referrals<span class="mgHide">, item 111.</span> <span class="mgFileSize"> PDF 33 KB</span> </a> </li> <li> <a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12914" class="external" title="Link to document 'Families First Successes' pdf file">Families First Successes<span class="mgHide">, item 111.</span> <span class="mgFileSize"> PDF 22 KB</span> </a> </li> <li>Restricted enclosure<a href="http://democracy.chorley.gov.uk/mgReasonsRestricted.aspx?ID=12888&OID=17454&OT=A&RPID=183756&BM=AI17454" class="external">            <b>Training on the Crime and Disorder Reduction Partnership (CDRP) and crime and disorder issues be delivered via several Member Learning sessions, including topics like alcohol misuse, domestic violence and anti-social behaviour.</b> </a><p class="MsoNormal"> <b><span><span> 2.<span>           </span></span></span></b> <b>Investigate the provision of the training jointly with South Ribble Council Members.</b></p> <p class="MsoNormal"> <b><span><span> 3.<span>           </span></span></span></b> <b>To approach South Ribble Council to undertake a joint scrutiny of the merged CDRP, in the new municipal year and before each Council's Executive has made a decision on the future of the merged partnership.<span> </span> The focus would be the efficient use of officer time and stakeholder satisfaction with the merged CDRP.</b></p> </li></ul></div> <p class="mgAiTitleTxt"><a name="AI17596"></a>111a</p> <p class="mgAiTitleTxt">Exclusion of the Public and Press</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal"><span>To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraph 7 of Part 1 of Schedule 12A to the Local Government Act 1972.</span></p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">RESOLVED - That the press and public be excluded from the meeting for the following item of business on the grounds that it involves disclosure of exempt information as defined in paragraph 7 of Part 1 of Schedule 12A to the Local Government Act 1972.</p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17746"></a>111b</p> <p class="mgAiTitleTxt">Consideration of performance statistics</p> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Committee considered the performance statistics from the merged CDRP that were requested at the last meeting.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">RESOLVED – That the statistics be noted.</p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17747"></a>111c</p> <p class="mgAiTitleTxt">Reintroduction of the Public and Press</p> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">RESOLVED - That the meeting be reopened to the press and public.</p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17447"></a>112.</p> <p class="mgAiTitleTxt"><a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12889" title="Link to document 'Performance of Key Partnerships' pdf file" class="external">Performance of Key Partnerships <span class="mgFileSize"> PDF 484 KB</span> </a></p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">To consider and receive the enclosed report of the Director of Transformation.<span> </span></p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Director of Transformation presented a report regarding the performance monitoring of Key Partnerships as requested at the meeting on 9 November 2009.<span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The Committee discussed different methods of scrutinise the performance of key partnerships in the future, including service delivery and financial standing.</p> <p class="MsoNormal"><span> </span></p> <p class="MsoNormal">RESOLVED –</p> <p class="MsoNormal"> <b><span><span> 1.<span>           </span></span></span></b> <b>A report be presented to the March meeting of the Committee focussing on the financial stability of certain key partners,</b></p> <p class="MsoNormal"> <b><span><span> 2.<span>           </span></span></span></b> <b>To constitute a task and finish group to consider aspects of one key partnership to be determined at the review of the year event in March.</b></p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17442"></a>113.</p> <p class="mgAiTitleTxt"><a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12850" title="Link to document 'Future agenda items' pdf file" class="external">Future agenda items <span class="mgFileSize"> PDF 181 KB</span> </a></p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal"><span> To consider the Overview and Scrutiny Work Plan and the Council’s Forward Plan for the four month period 1 January 2010 to 30 April 2010 (documents enclosed).</span></p> </div> </div> <p class="mgSubItemTitleTxt">Additional documents:</p> <ul class="mgBulletList"> <li> <a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12661" class="external" title="Link to document 'ForwardPlan' pdf file">ForwardPlan<span class="mgHide">, item 113.</span> <span class="mgFileSize"> PDF 39 KB</span> </a> </li> </ul> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Director of Transformation reported that the broad principles of the 2010 budget would be considered at the next meeting, in addition to the Business Plan Monitoring Statements.<span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The detailed budget for 2010/2011 was subject to notification from the Department for Transport on the grant for concessionary travel.<span> </span> In addition there was an ongoing discussions between the Lancashire authorities and the bus companies relating to the proportion of the fare reimbursed to the bus companies.<span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">A review of the year session for scrutiny had been planned for 22 March meeting with an earlier start time of 4.30pm.<span> </span> This would include suggestions for topics next year and be open to all non-Executive Members.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">RESOLVED - The work programme and Forward Plan be noted.</p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17443"></a>114.</p> <p class="mgAiTitleTxt">Reports from the Task and Finish Groups</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal"> <span> Town Centre vitality Task and Finish Group</span></p> <p class="MsoNormal"><span> To receive a verbal update on the inquiry from the Chair, Councillor Peter Wilson.</span></p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">Town Centre Vitality Task and Finish Group</p> <p class="MsoNormal">Councillor Peter Wilson reported that the group would be undertaking a site visit to a comparable town in the near future.<span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The final report of the group was expected in March.<span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">RESOLVED – That the update report be noted.</p> </div> </div> <p class="mgAiTitleTxt"><a name="AI17227"></a>115.</p> <p class="mgAiTitleTxt"><a href="http://democracy.chorley.gov.uk/mgConvert2PDF.aspx?ID=12915" title="Link to document 'Overview and Scrutiny Inquiries - Highways issues' pdf file" class="external">Overview and Scrutiny Inquiries - Highways issues <span class="mgFileSize"> PDF 1 MB</span> </a></p> <ul class="mgActionList"> <li><a href="http://democracy.chorley.gov.uk/mgIssueHistoryHome.aspx?IId=18929" class="external" title="Link to issue details for item 115.">View the background to item 115.</a></li> </ul> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">This item has been accepted by the Chair as urgent to enable the report to be considered by the Executive Cabinet in February and therefore negotiations to commence with Lancashire County Council as soon as possible on the recommendations.<span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal"> <span><span> 1.<span>           </span></span></span> To consider and receive the enclosed report of the Highways issues task and finish group.<span> </span></p> <p class="MsoNormal"> <span><span> 2.<span>           </span></span></span> To delegate power to the Chair of the Task and Finish Group Councillor Mike Devaney to make any slight amendments to the report</p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Chair accepted this item as urgent to enable the final report of the task and finish group to be considered by the Executive Cabinet in February.<span> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">Councillor Mike Devaney, as the Chair of the Group, delivered a brief presentation outlining the key findings and recommendations made with the aim of improving the delivery of services for the people of Chorley.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">The recommendations included for Lancashire County Council to provide a separate reporting mechanism for officers and Councillors rather than the current single telephone number and to reduce avoidable contact with the contact centre (NI14) by keeping customers updated, with text messaging, email alerts or use of postcards for “work in progress” or “work completed”.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">Others were to enter into negotiations with respect to Chorley delivering some enforcement functions, such as advertising boards, highway encroachment and overhanging vegetation and to formalise arrangements and resources to enable Chorley Council to deliver gritting services in an agreed town centre area on behalf of Lancashire County Council.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">RESOVED</p> <p class="MsoNormal"> <b><span><span> 1.<span>           </span></span></span></b> <b>To delegate power to the Chair of the Task and Finish Group, Councillor Mike Devaney, to make any slight amendments to the report,</b></p> <p class="MsoNormal"> <b><span><span> 2.<span>           </span></span></span></b> <b>The report be accepted and forwarded to the Executive Cabinet in February.</b></p> </div> </div> <div class="mgHelpLine"> </div> 2010-02-04T00:01:27+00:00

30058

Meeting

Minutes

22387 Agenda Frontsheet PDF 483 KB Agenda reports pack PDF 1 MB To follow PDF 2 MB Printed minutes PDF 29 KB Venue: Committee Room 1, Town Hall, Chorley Contact: Ruth Rimmington  Items No. Item 105. Apologies for absence Minutes: No apologies for absence were submitted.  106. Minutes PDF 41 KB To confirm as a correct record the enclosed minutes of the Overview and Scrutiny Committee meeting held on 1 December 2009. Minutes: RESOLVED – The minutes of the meeting of the Ov...

<div class="mgLinks"> <ul class="mgActionList"> <li><a href="mgConvert2PDF.aspx?ID=2117&T=0" title="Link to agenda frontsheet pdf file">Agenda Frontsheet <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" alt="pdf icon" /> PDF 483 KB</span> </a> </li> <li><a href="mgChooseDocPack.aspx?ID=2117" title="Link to agenda reports document pack">Agenda reports pack <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" alt="pdf icon" /> PDF 1 MB</span> </a></li> <li><a href="mgConvert2Pdf.aspx?ID=4489&T=9">To follow <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" alt="pdf icon" /> PDF 2 MB</span> </a></li> <li><a href="mgConvert2PDF.aspx?ID=2117&T=1" title="Link to printed minutes pdf file">Printed minutes <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" alt="pdf icon" /> PDF 29 KB</span> </a> </li> </ul> </div><div class="mgContent"> <p><span class="mgLabel">Venue: </span>Committee Room 1, Town Hall, Chorley</p> <p><span class="mgLabel">Contact: </span>Ruth Rimmington  </p> <table class="mgItemTable" id="mgItemTable" summary="Table of agenda items"> <caption class="mgSectionTitle">Items</caption> <tr> <th scope="col" abbr="No">No.</th> <th scope="col" abbr="Item">Item</th> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17438"></a>105.</p></td> <td> <p class="mgAiTitleTxt">Apologies for absence</p> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">No apologies for absence were submitted.<span style="mso-spacerun:yes"> </span></p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17518"></a>106.</p></td> <td> <p class="mgAiTitleTxt"><a href="mgConvert2PDF.aspx?ID=12754" title="Link to document 'Minutes' pdf file" class="mgAiTitleLnk">Minutes <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 41 KB</span> </a></p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">To confirm as a correct record the enclosed minutes of the Overview and Scrutiny Committee meeting held on 1 December 2009.</p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED – The minutes of the meeting of the Overview and Scrutiny Committee held on 1 December 2009 be confirmed as a correct record and signed by the Chair.<span style="mso-spacerun:yes"> </span></p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17439"></a>107.</p></td> <td> <p class="mgAiTitleTxt">Declarations of Any Interests</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">Members are reminded of their responsibility to declare any personal interest in respect of matters contained in this agenda. If the interest arises <b>only</b> as result of your membership of another public body or one to which you have been appointed by the Council then you only need to declare it if you intend to speak.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">If the personal interest is a prejudicial interest, you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.</p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">No Members declared an interest in respect of items on the agenda.</p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17441"></a>108.</p></td> <td> <p class="mgAiTitleTxt">Public Questions</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">Members of the public who have requested the opportunity to ask a question(s) on an item on the agenda will be asked to put their question(s) to the Committee. <span style="mso-spacerun:yes"> </span>Each member of the public will be allowed to ask one supplementary question within his/her allocated 3 minutes.<span style="mso-spacerun:yes"> </span></p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">No members of the public requested to ask a question.<span style="mso-spacerun:yes"> </span></p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17440"></a>109.</p></td> <td> <p class="mgAiTitleTxt">Executive Cabinet - 7 January 2010</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">To consider any reports on the agenda for the Executive Cabinet meeting to be held on 7 January 2010. <span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">Members of the Committee are requested to notify the Democratic Services by Friday, 15 January 2010, to ensure the attendance of the appropriate Executive Member.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">Please bring your copy of the Executive Cabinet agenda previously circulated.</p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Chair reported that there had been no requests from Committee Members to consider reports on the Executive Cabinet agenda for the meeting held on 7January 2010.</p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17445"></a>110.</p></td> <td> <p class="mgAiTitleTxt"><a href="mgConvert2PDF.aspx?ID=12620" title="Link to document 'Value for Money Review of the Corporate Support Services - Determination of response to final report' pdf file" class="mgAiTitleLnk">Value for Money Review of the Corporate Support Services - Determination of response to final report <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 489 KB</span> </a></p> <ul class="mgActionList"> <li><a href="mgIssueHistoryHome.aspx?IId=18345" title="Link to issue details for item 110.">View the background to item 110.</a></li> </ul> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">As requested at a previous meeting the enclosed summary of the report of the Director of People and Places which was presented to Executive Cabinet in December 2009 is enclosed for consideration. <span style="mso-spacerun:yes"> </span>The full report is 114 pages and can be viewed at <a href="http://democracy.chorley.gov.uk/Published/C00000115/M00002084/AI00016638/VFMCorpSupportServAppendix.pdf"> http://democracy.chorley.gov.uk/Published/C00000115/M00002084/AI00016638/VFMCorpSupportServAppendix.pdf</a></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The minute of the Executive Cabinet meeting is also enclosed for information.<span style="mso-spacerun:yes"> </span></p> </div> </div> <p class="mgSubItemTitleTxt">Additional documents:</p> <ul class="mgBulletList"> <li> <a href="mgConvert2PDF.aspx?ID=12755" title="Link to document 'Executive Cabinet minute' pdf file">Executive Cabinet minute<span class="mgHide">, item 110.</span> <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 17 KB</span> </a> </li> </ul> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Committee received the report of the Director of People and Places regarding the Value for Money Review of the Corporate Support Services as requested the meeting in January 2009.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The review included the office of the Chief Executive, Human Resources and Organisational Development, Information and Communication Technology, Corporate Governance (Civic Services, Legal Services and Democratic Services) and Policy and Performance.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">The review concluded that, in general, the Corporate Support Services provided good value for money.<span style="mso-spacerun:yes"> </span> The findings identified a number of improvements and service revisions that had the potential to streamline the use of resources and provide better value for money.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">The Executive Cabinet have approved the recommendations for development and implementation.</p> <p class="MsoNormal"> </p> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED – That the report be noted.</p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17454"></a>111.</p></td> <td> <p class="mgAiTitleTxt"><a href="mgConvert2PDF.aspx?ID=12922" title="Link to document 'Crime and Disorder Scrutiny' pdf file" class="mgAiTitleLnk">Crime and Disorder Scrutiny <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 484 KB</span> </a></p> <ul class="mgActionList"> <li><a href="mgIssueHistoryHome.aspx?IId=19158" title="Link to issue details for item 111.">View the background to item 111.</a></li> </ul> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">To consider and receive the enclosed report of the Director of People and Places.<span style="mso-spacerun:yes"> </span></p> </div> </div> <p class="mgSubItemTitleTxt">Additional documents:</p> <ul class="mgBulletList"> <li> <a href="mgConvert2PDF.aspx?ID=12891" title="Link to document 'What the Sanctuary Scheme is and does' pdf file">What the Sanctuary Scheme is and does<span class="mgHide">, item 111.</span> <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 24 KB</span> </a> </li> <li> <a href="mgConvert2PDF.aspx?ID=12913" title="Link to document 'Families First Referrals' pdf file">Families First Referrals<span class="mgHide">, item 111.</span> <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 33 KB</span> </a> </li> <li> <a href="mgConvert2PDF.aspx?ID=12914" title="Link to document 'Families First Successes' pdf file">Families First Successes<span class="mgHide">, item 111.</span> <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 22 KB</span> </a> </li> <li>Restricted enclosure<a href="mgReasonsRestricted.aspx?ID=12888&OID=17454&OT=A&RPID=183756&BM=AI17454" " title="Link to reasons restricted for document 111./5"> View the reasons why document 111./5 is restricted</li>  </ul> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Director of People and Places presented a report outlining options for future scrutiny of crime and disorder.<span style="mso-spacerun:yes"> </span> Information requested at the last meeting, including information about the Sanctuary scheme and Families First project was also presented.</p> <p class="MsoNormal"> </p> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED –</p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo2; tab-stops:list 27.0pt 36.0pt"> <b style="q-bidi-font-weight: normal"><span style="mso-fareast-font-family:Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 1.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span></b> <b style="q-bidi-font-weight:normal">Training on the Crime and Disorder Reduction Partnership (CDRP) and crime and disorder issues be delivered via several Member Learning sessions, including topics like alcohol misuse, domestic violence and anti-social behaviour.</b></p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo2; tab-stops:list 27.0pt 36.0pt"> <b style="q-bidi-font-weight: normal"><span style="mso-fareast-font-family:Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 2.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span></b> <b style="q-bidi-font-weight:normal">Investigate the provision of the training jointly with South Ribble Council Members.</b></p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo2; tab-stops:list 27.0pt 36.0pt"> <b style="q-bidi-font-weight: normal"><span style="mso-fareast-font-family:Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 3.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span></b> <b style="q-bidi-font-weight:normal">To approach South Ribble Council to undertake a joint scrutiny of the merged CDRP, in the new municipal year and before each Council's Executive has made a decision on the future of the merged partnership.<span style="mso-spacerun:yes"> </span> The focus would be the efficient use of officer time and stakeholder satisfaction with the merged CDRP.</b></p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17596"></a>111a</p></td> <td> <p class="mgAiTitleTxt">Exclusion of the Public and Press</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal" style="text-align:left"><span style="q-size: 10.0pt;q-bidi-font-size:10.0pt;q-bidi-font-family:Arial">To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraph 7 of Part 1 of Schedule 12A to the Local Government Act 1972.</span></p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED - That the press and public be excluded from the meeting for the following item of business on the grounds that it involves disclosure of exempt information as defined in paragraph 7 of Part 1 of Schedule 12A to the Local Government Act 1972.</p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17746"></a>111b</p></td> <td> <p class="mgAiTitleTxt">Consideration of performance statistics</p> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Committee considered the performance statistics from the merged CDRP that were requested at the last meeting.</p> <p class="MsoNormal"> </p> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED – That the statistics be noted.</p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17747"></a>111c</p></td> <td> <p class="mgAiTitleTxt">Reintroduction of the Public and Press</p> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED - That the meeting be reopened to the press and public.</p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17447"></a>112.</p></td> <td> <p class="mgAiTitleTxt"><a href="mgConvert2PDF.aspx?ID=12889" title="Link to document 'Performance of Key Partnerships' pdf file" class="mgAiTitleLnk">Performance of Key Partnerships <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 484 KB</span> </a></p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">To consider and receive the enclosed report of the Director of Transformation.<span style="mso-spacerun:yes"> </span></p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Director of Transformation presented a report regarding the performance monitoring of Key Partnerships as requested at the meeting on 9 November 2009.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The Committee discussed different methods of scrutinise the performance of key partnerships in the future, including service delivery and financial standing.</p> <p class="MsoNormal"><span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED –</p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo2; tab-stops:list 27.0pt 36.0pt"> <b style="q-bidi-font-weight: normal"><span style="mso-fareast-font-family:Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 1.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span></b> <b style="q-bidi-font-weight:normal">A report be presented to the March meeting of the Committee focussing on the financial stability of certain key partners,</b></p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo2; tab-stops:list 27.0pt 36.0pt"> <b style="q-bidi-font-weight: normal"><span style="mso-fareast-font-family:Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 2.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span></b> <b style="q-bidi-font-weight:normal">To constitute a task and finish group to consider aspects of one key partnership to be determined at the review of the year event in March.</b></p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17442"></a>113.</p></td> <td> <p class="mgAiTitleTxt"><a href="mgConvert2PDF.aspx?ID=12850" title="Link to document 'Future agenda items' pdf file" class="mgAiTitleLnk">Future agenda items <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 181 KB</span> </a></p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal" style="text-align:left"><span style="q-size: 10.0pt;q-bidi-font-size:10.0pt;mso-fareast-language:EN-US"> To consider the Overview and Scrutiny Work Plan and the Council’s Forward Plan for the four month period 1 January 2010 to 30 April 2010 (documents enclosed).</span></p> </div> </div> <p class="mgSubItemTitleTxt">Additional documents:</p> <ul class="mgBulletList"> <li> <a href="mgConvert2PDF.aspx?ID=12661" title="Link to document 'ForwardPlan' pdf file">ForwardPlan<span class="mgHide">, item 113.</span> <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 39 KB</span> </a> </li> </ul> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Director of Transformation reported that the broad principles of the 2010 budget would be considered at the next meeting, in addition to the Business Plan Monitoring Statements.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The detailed budget for 2010/2011 was subject to notification from the Department for Transport on the grant for concessionary travel.<span style="mso-spacerun:yes"> </span> In addition there was an ongoing discussions between the Lancashire authorities and the bus companies relating to the proportion of the fare reimbursed to the bus companies.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">A review of the year session for scrutiny had been planned for 22 March meeting with an earlier start time of 4.30pm.<span style="mso-spacerun:yes"> </span> This would include suggestions for topics next year and be open to all non-Executive Members.</p> <p class="MsoNormal"> </p> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED - The work programme and Forward Plan be noted.</p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17443"></a>114.</p></td> <td> <p class="mgAiTitleTxt">Reports from the Task and Finish Groups</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal; text-align: left"> <span style="q-size:10.0pt;q-bidi-font-size:10.0pt;mso-fareast-language: EN-US"> Town Centre vitality Task and Finish Group</span></p> <p class="MsoNormal" style="text-align:left"><span style="q-size: 10.0pt;q-bidi-font-size:10.0pt;mso-fareast-language:EN-US"> To receive a verbal update on the inquiry from the Chair, Councillor Peter Wilson.</span></p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">Town Centre Vitality Task and Finish Group</p> <p class="MsoNormal">Councillor Peter Wilson reported that the group would be undertaking a site visit to a comparable town in the near future.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">The final report of the group was expected in March.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOLVED – That the update report be noted.</p> </div> </div> </td> </tr> <tr> <td class="mgItemNumberCell"><p class="mgAiTitleTxt"><a name="AI17227"></a>115.</p></td> <td> <p class="mgAiTitleTxt"><a href="mgConvert2PDF.aspx?ID=12915" title="Link to document 'Overview and Scrutiny Inquiries - Highways issues' pdf file" class="mgAiTitleLnk">Overview and Scrutiny Inquiries - Highways issues <span class="mgFileSize"><img src="mgimages/logo-pdf-1.gif" height="10" alt="pdf icon" width="10" /> PDF 1 MB</span> </a></p> <ul class="mgActionList"> <li><a href="mgIssueHistoryHome.aspx?IId=18929" title="Link to issue details for item 115.">View the background to item 115.</a></li> </ul> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">This item has been accepted by the Chair as urgent to enable the report to be considered by the Executive Cabinet in February and therefore negotiations to commence with Lancashire County Council as soon as possible on the recommendations.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo1; tab-stops:list 27.0pt"> <span style="mso-fareast-font-family: Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 1.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span> To consider and receive the enclosed report of the Highways issues task and finish group.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo1; tab-stops:list 27.0pt"> <span style="mso-fareast-font-family: Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 2.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span> To delegate power to the Chair of the Task and Finish Group Councillor Mike Devaney to make any slight amendments to the report</p> </div> </div> <p class="mgSubItemTitleTxt">Minutes:</p> <div class="mgWordPara"><div class="Section1"> <p class="MsoNormal">The Chair accepted this item as urgent to enable the final report of the task and finish group to be considered by the Executive Cabinet in February.<span style="mso-spacerun:yes"> </span></p> <p class="MsoNormal"> </p> <p class="MsoNormal">Councillor Mike Devaney, as the Chair of the Group, delivered a brief presentation outlining the key findings and recommendations made with the aim of improving the delivery of services for the people of Chorley.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">The recommendations included for Lancashire County Council to provide a separate reporting mechanism for officers and Councillors rather than the current single telephone number and to reduce avoidable contact with the contact centre (NI14) by keeping customers updated, with text messaging, email alerts or use of postcards for “work in progress” or “work completed”.</p> <p class="MsoNormal"> </p> <p class="MsoNormal">Others were to enter into negotiations with respect to Chorley delivering some enforcement functions, such as advertising boards, highway encroachment and overhanging vegetation and to formalise arrangements and resources to enable Chorley Council to deliver gritting services in an agreed town centre area on behalf of Lancashire County Council.</p> <p class="MsoNormal"> </p> <p class="MsoNormal" style="font-weight: bold; q-bidi-font-weight: normal">RESOVED</p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo2; tab-stops:list 27.0pt 36.0pt"> <b style="q-bidi-font-weight: normal"><span style="mso-fareast-font-family:Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 1.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span></b> <b style="q-bidi-font-weight:normal">To delegate power to the Chair of the Task and Finish Group, Councillor Mike Devaney, to make any slight amendments to the report,</b></p> <p class="MsoNormal" style="margin-left:27.0pt;text-indent:-27.0pt;mso-list:l0 level1 lfo2; tab-stops:list 27.0pt 36.0pt"> <b style="q-bidi-font-weight: normal"><span style="mso-fareast-font-family:Arial;q-bidi-font-family:Arial"><span style="mso-list:Ignore"> 2.<span style="font:7.0pt \"Times New Roman\"">           </span></span></span></b> <b style="q-bidi-font-weight:normal">The report be accepted and forwarded to the Executive Cabinet in February.</b></p> </div> </div> </td> </tr> </table> <div class="mgHelpLine"> </div> </div>

Minutes for Overview and Scrutiny Committee meeting, Jan 18 2010, 6.30PM

2010-07-08T21:02:07+01:00

http://democracy.chorley.gov.uk/ieListDocuments.aspx?CId=117&MId=2117&Ver=4 Minutes for Overview and Scrutiny Committee meeting, Jan 18 2010, 6.30PM

http://openlylocal.com/documents/22387-Minutes-for-Overview-and-Scrutiny-Committee-meeting-Jan-18-2010-6-30PM