<div class="mgLinks">
<ul class="mgActionList">
<li><a href="http://webapps.allerdale.gov.uk/moderngov/mgMeetingAttendance.asp?ID=2515" class="external" title="Link to attendance details for the meeting of Audit CommitteeTuesday 19th May, 2009 2.00 pm">Attendance Details</a></li>
<li><a href="http://webapps.allerdale.gov.uk/moderngov/mgConvert2PDF.asp?ID=2543&T=0" class="external" title="Link to agenda frontsheet pdf file">Agenda Frontsheet</a>
<span class="mgFileSize"> PDF 54 K</span>
</li>
<li><a href="http://webapps.allerdale.gov.uk/moderngov/mgConvert2PDF.asp?ID=2543&T=10" class="external" title="Link to agenda reports document pack pdf file">Agenda Reports Pack</a>
<span class="mgFileSize"> PDF 84 K</span> </li>
<li><a href="http://webapps.allerdale.gov.uk/moderngov/mgConvert2PDF.asp?ID=2543&T=1" class="external" title="Link to printed minutes pdf file">Printed minutes</a>
<span class="mgFileSize"> PDF 13 K</span> </li>
</ul>
</div><div class="mgContent"> <p><span class="mgLabel">Venue: </span>Mayors Parlour, Allerdale House</p>
<p><span class="mgLabel">Contact: </span>Paula McKenzie
01900 702557
</p>
Items
No.
Item
<p class="mgAiTitleTxt"><a name="AI15849"></a>831.</p>
<p class="mgAiTitleTxt"><a href="http://webapps.allerdale.gov.uk/moderngov/mgConvert2PDF.asp?ID=11619" title="Link to document 'Minutes' pdf file" class="external">Minutes</a> <span class="mgFileSize"> PDF 16 KB</span> </p>
<div class="mgWordPara"><div class="Section1">
<p class="MsoNormal">To sign as a correct record the minutes of the
last meeting.</p>
</div>
</div><p class="mgSubItemTitleTxt">Minutes:</p><div class="mgWordPara"><div class="Section1">
<p class="MsoNormal">The minutes of the meeting held on Thursday,
26 March 2009 were agreed and signed as a correct record.</p>
</div>
</div>
<p class="mgAiTitleTxt"><a name="AI15851"></a>832.</p>
<p class="mgAiTitleTxt">Declaration of interests</p>
<div class="mgWordPara"><div class="Section1">
<p class="MsoNormal"><span xml:lang="EN-GB">Councillors/Staff to
give notice of any personal or prejudicial interest and the nature
of that interest relating to any item on the agenda in accordance
with the adopted Code of Conduct.</span></p>
</div>
</div><p class="mgSubItemTitleTxt">Minutes:</p><div class="mgWordPara"><div class="Section1">
<p class="MsoNormal">None received.</p>
</div>
</div>
<p class="mgAiTitleTxt"><a name="AI15852"></a>833.</p>
<p class="mgAiTitleTxt">Questions</p>
<div class="mgWordPara"><div class="Section1">
<p class="MsoNormal"><span xml:lang="EN-GB">To answer questions from
members of the public – 2 days notice of which must have been
given in writing or by electronic mail.</span></p>
</div>
</div><p class="mgSubItemTitleTxt">Minutes:</p><div class="mgWordPara"><div class="Section1">
<p class="MsoNormal">None received.</p>
</div>
</div>
<p class="mgAiTitleTxt"><a name="AI15951"></a>834.</p>
<p class="mgAiTitleTxt">Resolved -</p>
<p class="mgSubItemTitleTxt">Minutes:</p><div class="mgWordPara"><div class="Section1">
<p class="MsoNormal"> </p>
<p class="MsoNormal">“That under Section 100 (A) (4) of the
Local Government Act 1972, the public be excluded from the meeting
for the following items of business on the grounds that they may
involve the likely disclosure of exempt information as defined in
paragraphs 1 and 2 of part 1 of Schedule 12 (a) of the
Act.”</p>
</div>
</div>
<p class="mgAiTitleTxt"><a name="AI15901"></a>835.</p>
<p class="mgAiTitleTxt">Internal Audit Progress Report for Quarter ending 31 March 2009</p>
<p class="mgSubItemTitleTxt">Minutes:</p><div class="mgWordPara"><div class="Section1">
<p class="MsoNormal">The Internal Audit Manager submitted a report
which gave details of the performance of the Internal Audit Section
for the quarter ended 31 March 2009.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">The level of productive audit time achieved
for the quarter was 69.07%, slightly below the planned level of
69.22%.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">During the quarter to 31 March 2009, ten final
reports had been issued in respect of Carnegie Theatre and Arts
Centre, Car Parks, Council Tax, Creditors, Debtors, Housing
Benefits – Verification and Calculation, Main Accounting,
NNDR, Payroll and Treasury Management.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">The following audits were in progress as at 31
March 2009.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Housing Benefits Payments</p>
<p class="MsoNormal">Cash and Banking</p>
<p class="MsoNormal">Corporate Governance and Risk Management</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Consultancy/project work was being carried out
in the following areas:-</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">National Fraud Initiative</p>
<p class="MsoNormal">Keswick <span class="SpellE">BIDs</span></p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">An audit of petty cash was also being
undertaken, in addition to a management request to review the
Council’s arrangements with the Credit Union.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Members noted that there were a number of
outstanding actions which had been drawn to the attention of the
interim Chief Executive who was taking immediate action to rectify
the situation.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">In the course of Members’ questioning,
it was noted that</p>
<p class="MsoNormal"> </p>
<ul>
<li class="MsoNormal">consultation with
the union had delayed one action on travel and subsistence;</li>
</ul>
<p class="MsoNormal"> </p>
<ul>
<li class="MsoNormal">Carnegie Theatre
staff were proactive in implementing the agreed actions resulting
from this report;</li>
</ul>
<p class="MsoNormal"> </p>
<ul>
<li class="MsoNormal">security measures
were in place for the collection of car park cash;</li>
</ul>
<p class="MsoNormal"> </p>
<ul>
<li class="MsoNormal">a review planned
for Workington Town Centre would include the multi-storey car
park;</li>
</ul>
<p class="MsoNormal"> </p>
<ul>
<li class="MsoNormal">the authorised
users for the accountancy system was being regularly updated.</li>
</ul>
<p class="MsoNormal"> </p>
<p class="MsoNormal"> </p>
<p class="MsoNormal"> </p>
<ul>
<li class="MsoNormal">the transformation
group would need to consider the payroll structure, as continuity
of management was likely to be an issue in the not too distant
future. Mr Kelly, Audit Commission, added that he would have some
concern, this being one area where the Audit Commission would
always take an interest;</li>
</ul>
<p class="MsoNormal"> </p>
<ul>
<li class="MsoNormal">that while interest
rates had dropped, there were good controls in place for treasury
management, and that national guidelines for treasury management
were to be updated.</li>
</ul>
<p class="MsoNormal"> </p>
<p class="MsoNormal"> </p>
<p class="MsoNormal"><b>Agreed</b> – That the contents
of the report be noted.</p>
</div>
</div>
<p class="mgAiTitleTxt"><a name="AI15900"></a>836.</p>
<p class="mgAiTitleTxt">Internal Audit Year End Report 2008/09</p>
<p class="mgSubItemTitleTxt">Minutes:</p><div class="mgWordPara"><div class="Section1">
<p class="MsoNormal">
<span>The Internal
Audit Manager submitted a report which sought approval of the
Internal Audit Section’s performance and activities for the
year 2008/09.</span></p>
<p class="MsoNormal">
<span> </span></p>
<p class="MsoNormal">
<span>Members
considered:-</span></p>
<p class="MsoNormal">
<span> </span></p>
<ul>
<li class="MsoNormal">
<span>Various Issues within the
section</span></li>
<li class="MsoNormal">
<span>Overall performance
against the 2008/09 audit plan;</span></li>
<li class="MsoNormal">
<span>Actual performance
compared against the sections local performance indicators as
illustrated in the Councils performance management system
(covalent);</span></li>
<li class="MsoNormal">
<span>Internal audit’s
assessment of internal controls (which were good);</span></li>
<li class="MsoNormal">
<span>Role of the Audit
Committee.</span></li>
</ul>
<p class="MsoNormal">
<span> </span></p>
<p class="MsoNormal">
<span>Members felt
that the service had performed well this year and the overall
picture was considerably better than this time last
year.</span></p>
<p class="MsoNormal">
<span> </span></p>
<p class="MsoNormal">
<span>They did
question the length of time taken to complete audits against
target, and it was explained that the figure took no account of
very small overruns (for example 5.1 days instead of 5), nor had
any allowance been made of inexperienced staff when setting the
target, or of particularly difficult audits which had taken very
much longer to complete. Mr Kelly added that this area was not of
concern to the Audit Commission.</span></p>
<p class="MsoNormal">
<span> </span></p>
<p class="MsoNormal">
<span> </span></p>
<p class="MsoNormal">
<b><span>Agreed</span></b>
<span>– That
the report be noted.</span></p>
<p class="MsoNormal"><span> </span></p>
</div>
</div>
<div class="mgHelpLine"></div></div>
2009-06-28T18:10:29+01:00
6143
Meeting
Minutes
3672
Attendance Details
Agenda Frontsheet
PDF 54 K
Agenda Reports Pack
PDF 84 K
Printed minutes
PDF 13 K
Venue: Mayors Parlour, Allerdale House
Contact: Paula McKenzie
01900 702557
Items
No.
Item
831.
Minutes PDF 16 KB
To sign as a correct record the minutes of the
last meeting.
Minutes:
The minutes of the meeting held on Thursday,
26 March 2009 were agreed and signed as a correct record.
832.
Declaration of interests
Councillors/Staff to
give notice of any personal or pr...
Minutes for Audit Committee meeting, May 19 2009, 2.00PM
2010-07-08T14:07:59+01:00
http://webapps.allerdale.gov.uk/moderngov/ieListDocuments.asp?CId=44&MId=2515&Ver=4
Minutes for Audit Committee meeting, May 19 2009, 2.00PM
http://openlylocal.com/documents/3672-Minutes-for-Audit-Committee-meeting-May-19-2009-2-00PM