Minutes for Cauldwell and Kingsbrook Urban Community Council meeting, May 12 2009, 7.30PM official page

To elect a Chair of the Urban Community Council for the 2009/10 Council year.

RESOLVED:

That Mr Andrew Gerard be elected Chair of the Cauldwell and Kingsbrook Urban Community Council for the 2009/10 Municipal Year.

To elect a Vice-Chair of the Urban Community Council for the 2009/10 Council year.

RESOLVED:

That Mr Michael Bonito be appointed Vice-Chair of the UCC for the 2009/10 Municipal Year.

To confirm the minutes of the Annual General Meeting held on 13 May 2008 (copy enclosed).  Pages 4.1 – 4.3

RESOLVED:

That the minutes of the Annual General Meeting held on 13 May 2008 be confirmed.

1.  Honorary Secretary

2.  Honorary Treasurer

RESOLVED:

(1)  That the Head of Member Services, Bedford Borough Council be appointed Hon. Secretary of the UCC for the ensuing year.

(2)  That the Executive Director for Finance and Corporate Services be appointed Hon. Treasurer of the UCC for the ensuing year.

To consider the appointment of Committees to the UCC.  For 2008/09 the UCC appointed the following committees:-

• Grants Committee (3 members)
• Planning and Environment Committee (5 members)
• Community Fun Day Committee (3 members)

RESOLVED:

(1)  That the membership of the UCC Grants Committee for 2009/10 be as follows:

Andrew Gerard, Andrew Sams and Joy Wells.

(2)  That the membership of the Planning and Environment Committee for 2009/10 be as follows:

Michael Bonito, Stephanie Harrison, Dave Hodgson, Jane Owen and Kitty Sams.

(3)  That appointments to the Community Fund Day Committee be deferred.

To consider the invitation of nominations to fill the places for co-opted, non-voting members of the UCC.

(The UCC’s Constitution states that there should be at least 1 non-voting member to represent each of the following areas of interest: religious bodies within the area; schools within the area; community hall committees or youth organisations within the area; business/commerce within the area; and voluntary bodies which have a general interest in the area as part of an interest in the town of Bedford.)

Co-opted non voting members in 2008/09 were:

Dee Dell – representing St John’s and St Leonard’s Church

Perminder Singh Manku – representing the Sikh temple on Ampthill Road

Mrs d Murphy, Head Teacher of Harrowden Middle School

The UCC considered the co-option of Members and requested further details in relation to whether Sharon Osborne was a voting or a non-voting Member on the basis of her membership. 

The UCC requested that a letter be sent to Mrs Murphy, Headteacher of Harrowden Middle School to determine whether she wished to attend future meetings of the UCC.

  RESOLVED:

(1)  That the Secretary to the UCC determines the voting position of co-opted member Sharon Osborne prior to the next meeting of the UCC.

(2)  That a letter be issued to Mrs Murphy, Headteacher of Harrowden Middle School to determine whether or not she wished to attend future meetings as she was currently recorded as being a co-opted member of the UCC. 

(3)  That subject to the response in (2) above, the following be co-opted to the UCC for 2009/10:

Dee Dell, Parminder Singh Manku, Mrs D Murphy and Sharon Osborne.

Note:  Further to resolution (1) above it has been confirmed that Sharon Osborne was co-opted as a non-voting member of the UCC at the meeting held on 11 November 2008.

To note the UCC’s Annual Report for 2008/09 (attached).  Pages 8.1 - 8.5

The UCC received the Annual Report 2008/09 and proposed that Mr Peter Storey be thanked for his preparation of the report. 

The UCC noted that the grant to Family Groups, Bedford in the sum of £493 had previously been authorised, following an amendment to its original application.

  RESOLVED:

(1)  That the Annual Report for 2008/09 be noted.

(2)  That the UCC express its thanks to Mr Peter Storey for the preparation of the Annual Report 2008/09.

(3)  That it be noted that the grant awarded to Family Groups, Bedford had been changed from its original application and had subsequently been authorised by the UCC Grants Committee.

The UCC is asked to agree meeting dates and venues for the year, as proposed below:

9 June 2009  Jubilation Centre

14 July 2009  Faraday Community Centre

8 September 2009  Jubilation Centre

13 October 2009  Bhagwan Valmik Mandir

10 November 2009  Jubilation Centre

12 January 2010  Faraday Community Centre

9 February 2010  Jubilation Centre

9 March 2010  Faraday Community Centre

13 April 2010  Jubilation Centre

11 May 2010  Faraday Community Centre

Note:  The above dates and venues were suggested by the UCC at its meeting on 10 March 2009.  It was suggested that venues should alternate between the Jubilation Centre and the Faraday Community Centre.  The Faraday Community Centre is unavailable for the meeting on 13 October 2009 and this will be booked at Bhagwan Valmik Mandir.

RESOLVED:

That the following dates and venues for meetings of the UCC in 2009/10 be agreed:

Date  Venue

  9 June 2009  Jubilation Centre

  14 July 2009  Faraday Community Centre

  8 September 2009  Jubilation Centre

  13 October 2009   Bhagwan Valmik Mandir

  10 November 2009  Jubilation Centre

  12 January 2010  Faraday Community Centre

  9 February 2010   Jubilation Centre

  9 March 2010   Faraday Community Centre

  13 April 2010   Jubilation Centre

  7 May 2010   Faraday Community Centre