London Borough of Redbridge:

Minutes for Overview Committee meeting, Dec 16 2010, 7.15PM official page

Other committee documents for London Borough of Redbridge :: Overview Committee details

Venue: Council Chamber, Town Hall, High Road, Ilford IG1 1DD

Contact: Jon Simes, Committee Support Officer  Telephone: 0208 708 2163 or email:  jon.simes@redbridge.gov.uk

Items No. Item

1.

Apologies For Absence (OVE/01/161210)

Minutes:

Apologies for absence were received from Councillors Ahmed, Mrs Huggett and Stark. Councillors Maravala, Mrs Candy and Kumar substituted respectively.

2.

Declaration of Interest (OVE/02/161210)

Members are reminded of the requirement to consider whether they have an interest in any matter on the agenda that needs to be disclosed and, if so, to declare an interest when the Committee reaches that item on the agenda.

 

Minutes:

Members in attendance were reminded of the requirement to consider whether they had an interest in any matter on the agenda that needed to be disclosed and, if so, to declare the interest when the Committee reached that item on the agenda.

 

(See Minute No.OVE/04/161210 below)

 

3.

Public Participation on Items on this Agenda (OVE/03/161210)

Minutes:

None.

 

4.

Pre-Decision Scrutiny: Leisure and Cultural Services - Future Service Delivery (OVE/04/161210) PDF 24 KB

Additional documents:

Minutes:

We had before us a report on the future service delivery for Leisure and Cultural Services.

 

We were reminded that at our meetings on 6th September and 1st November 2010, our Committee received reports on the ‘New Leisure and Library Facility’ and the ‘Future Options for Leisure and Cultural Services’.  Our Committee agreed that a future item on this matter be reported back to us when appropriate for further pre-decision scrutiny.

 

Whilst the role of our Committee was to ‘to lead on pre-scrutiny and policy development’, it was considered appropriate, in view of the subject matter, that the Children’s Services and Leisure Scrutiny Committee be consulted on the proposals as part of the pre-decision scrutiny process. Accordingly, we were asked to agree that the Children’s Services and Leisure Scrutiny Committee be consulted on this matter to help facilitate our Committee to make formal recommendations to the Cabinet meeting on 10th January 2011, when the Cabinet would consider the report on the future delivery of leisure and cultural services.

 

Extraordinary meetings of our Committee and the Children’s Services and Leisure Scrutiny Committee had been convened in order to undertake the pre-decision scrutiny of this matter.

 

(Following our agreement to resolution (i) below, at 7.25pm we agreed to adjourn our meeting until two Minutes after the end of the Extraordinary Children’s Services and Leisure Scrutiny meeting diaried for 9.00pm (this was to enable our Committee to immediately hold a private informal joint meeting with the Children’s Services & Leisure Scrutiny Committee to discuss the substantive report before us. The Notes of the Joint Meeting are set out as an Appendix to this Report.

 

Our Committee reconvened at 9.07pm, following the above informal joint meeting and the subsequent formal meeting of Children’s Services & Leisure Scrutiny Committee)

 

We were advised of the agreed recommendations of the informal joint meeting. We noted that the recommendations had been subsequently endorsed at the extraordinary meeting of the Children’s Services and Leisure Scrutiny Committee, together with an additional recommendation ‘to agree, in principle, that an extended Leisure Trust is a good idea and should be considered further by the Leisure and Cultural Services Corporate Panel.’

Resolved:  That (i) we agree that  the Children’s Services and Leisure Scrutiny Committee be empowered to assist our Committee by participating in the pre-decision scrutiny of the future service delivery of leisure and cultural services and making necessary recommendations back to our Committee for consideration;

(ii) we note the contents of the report before us on the Leisure and Cultural Services – Future Service Delivery;

 

(iii) further to resolution (i) above, we note the recommendations of the Children’s Services and Leisure Scrutiny Committee (as contained in sections (a) & (b) of resolution (iv) below);

 

(iv) in light of resolution (iii) above and our informal joint meeting with the Children’s Services and Leisure Scrutiny Committee, we refer the following comments and recommendations to the Cabinet meeting on 10th January 2011:

(a) that the Overview Committee and the Children’s Services & Leisure Scrutiny Committee agree, in principle, that an extended Leisure Trust is a good idea and should be considered further by the Leisure and Cultural Services Corporate Panel;

(b) Cabinet be asked to :

 

(1) pay particular attention to the governance arrangements, including oversight and scrutiny in developing arrangements for the Leisure Trust;

(2) consider how to provide continuing professional advice and supervision to library and museum staff, possibly through professional representation on an extended Trust Board;

 

(3) ensure there are appropriate arrangements for involving volunteers, without exploiting them;

 

(4) recognise and plan with the Trust for the savings that will need to be made beyond those arising from setting up the Trust;

 

(5) reconsider the timing of organisational arrangements for the Kenneth More Theatre, Music Service and Drama Centre, including the possibility of a cultural consortium;

(6) make sure that the VAT implications will not have serious negative consequences or risks for the Council;

 

(7) give consideration as to where the Olympics Cultural Services Officer is best placed (in the Trust or in the Council);

 

(8) ensure that Vision is fully prepared to handle changes and increases in its assets and business in future.;

(9) ensure that the expanded Trust should continue to report to relevant scrutiny committees, as at present;

 

(10) appoint another Member from our Committee and another Member from the Children’s Services & Leisure Scrutiny Committee to the continuing Leisure and Cultural Services Corporate Panel; and

 

(v) we thank the Children’s Services and Leisure Scrutiny Committee, the Cabinet Member for Leisure and officers for their input.

 

(Councillors Athwal and R Cole respectively declared a personal and prejudicial interest in this item as they were members of Vision – Redbridge Culture and Leisure Trust Ltd, and they took no part in our formal meeting)

5.

Date of Next Meeting: 25th January 2011 (OVE/05/161210)

Minutes:

Resolved: That we note the date of our next diaried meeting on 25th January 2011.

 

6.

Any Other Items which the Chairman decides for the Reasons stated are Urgent (OVE/06/161210)

Minutes:

 None.

7.

Motion to Exclude the Public (OVE/07/161210)

The following motion will be moved where it is desired to discuss business containing exempt information in private:-

 

“That under Section 100A(4) of the Local Government Act 1972 the public be excluded from the meeting of business on the grounds that it involves the likely disclosure of exempt information as described in paragraph 3 of Part I of Schedule 12A to the Act.”

 

Minutes:

Noted.

 

 

 

 

 

 

 

                                                                                                                Chairman

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