Minutes for Audit Committee meeting, Sep 26 2011, 3.30PM official page

No apologies were received

Members of the Audit Committee are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct.

No declaration of interests were made

To update Members on progress against actions requested by Audit Committee.

The Assistant Director – Chief Executives informed the Audit Committee of the absence of the Audit Manager and that whilst a number of actions had been identified for the 7^th November 2011 Audit Committee Meeting they depended on when the Audit Manager returned to work

Committee Date 28/02/2011

Remove Audit Manager to liaise with PwC and WAO regarding providing training to Audit Committee.  Also to canvass members on an acceptable date for the training event.

This is to be rescheduled after May 2012.

To receive a report from the Wales Audit Office/PricewaterhouseCoopers LLP.

Mr K Williams from PwC led the Committee through the report.

RESOLVED that

The Audit Committee receive and approve the Audit of Financial Statements Report for 2010/2011.

To consider a report from the Chief Executive.

Please note that the Statement of Accounts document will posted to Members directly.

Members are politely requested to bring the document with them to the Audit Committee meeting for consideration.

Mr S Jones led the Audit Committee through the report.

It was moved and seconded that at 4.3 of the report it should read possible redundancies. 

A vote was undertaken and it was

RESOLVED that

The audited Statement of Accounts for 2010/11 be received, approved and recommended to Full Council for approval.

A contribution of £1.2 million to the Efficiency and Improvement Reserve is approved and recommended to Full Council for approval.

The utilisation of the former Housing Revenue Account working balance and Stock Transfer reserve to finance costs of early retirement and possible redundancies is approved and recommended to Full Council for approval.

To consider a report from the Chief Executive.

Mr M Thomas led the Audit Committee through the report.

RESOLVED that

Councillors recommend to Full Council that the Annual Governance Statement for 2010/11 be approved.

To consider a report from the Chief Executive.

Mr M Thomas introduced the Annual Risk Management Progress Report.

Mr O’Donovan led the Audit Committee through the report.

Points raised in discussion:

• Operational risk register
• Corporate procurement

In relation to the corporate risks 2010-11, members requested an update on the risk ‘lack of accurate employee information, recruitment information including starters and leavers and training data’ from the Head of Human Resources at the November meeting.

RESOLVED that

Councillors receive and approve this report, including the Corporate Risk Register for 2011-2012 and note the progress made in developing Risk Management.

Audit Committee invites Directors to attend periodically on a rolling programme basis to report on progress in managing their Corporate Risks.

This report be forwarded to Cabinet for approval.

RESOLVED that

The Audit Committee note the contents of the report

RESOLVED that

The Audit Committee note the contents of the report

RESOLVED that

The Audit Committee note the contents of the report

No other business was discussed