Hertsmere Borough Council:
Minutes for Overview and Performance Committee meeting, Mar 20 2012, 7.30PM official page
Other committee documents for Hertsmere Borough Council :: Overview and Performance Committee details
Venue: Committee Rooms B and C, Civic Offices, Elstree Way, Borehamwood
Contact: Ms Rehill, Democratic Services
Items No. ItemMembership
Substitutes are not permitted to this Committee, unless a Member of the Committee has been unable to attend meetings for a period of three months or longer.
Communications and apologies
(a) Communications (if any) relating to business on the agenda.
(b) Apologies for absence.
Declarations of interests (if any)
Members must clearly state the nature of the interest, and indicate whether it is Personal or Personal and Prejudicial. The responsibility for declaring an interest rests solely with the member concerned.
(i) Personal Interests
A personal interest arises in relation to any matter which might reasonably be regarded as affecting, to a greater extent than other Council Tax payers, ratepayers or inhabitants of the authority’s area, the well‑being or financial position of the Member or of a relevant person.
Where that interest arises solely from membership of, or position of control or management on a body to which the Member has been appointed or nominated by the Council or another body exercising functions of a public nature then, provided they do not also have a prejudicial interest, Members need only declare a personal interest at a meeting when they address the meeting on that business.
(ii) Personal and Prejudicial Interests
A Member has a personal and prejudicial interest in a matter if the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Member’s judgement of the public interest. In these cases the Member concerned must declare the interest and withdraw from the meeting room while the matter is being considered. Members with such interests may, however, attend the meeting for the purpose of making representations, answering questions or giving evidence relating to the business where the public have a similar right.
Further details and full definitions of personal and prejudicial interests are set out in the Councillors’ Code of Conduct (Section 5.1 of the Constitution).
(iii) Interests arising from Members’ Involvement in Decision-making or Committee Work
A Member has a personal and a prejudicial interest in a matter for consideration at a meeting of an Overview or Scrutiny Committee, if the consideration relates to a decision made or action taken by the Executive or another of the Council’s Committees or Joint Committees of which he was a member at the time. This does not apply however if the member attends the meeting for the purpose of making representations, answering questions or giving evidence relating to that decision or action.
Minutes of the previous meeting PDF 75 KB
To confirm and sign the minutes of the meeting held on 7 February 2012.
In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.
Financial Monitoring (regular item) PDF 136 KB
To consider the ATTACHED update.
Outside Body representatives PDF 229 KB
To consider the ATTACHED report which details the review undertaken on the criteria and management of appointments to Outside Bodies.
Performance monitoring 2011/12: Quarter 1 to 3 PDF 85 KB
To consider the ATTACHED report on the newly-revised performance monitoring process, and the Quarters 1-3 results.
Additional documents:
- 2012-03-20AR07PerformOverview Report Qs 1 to 3AppA, item 7. PDF 298 KB
- 2012-03-20AR07PerformOverview Report Qs 1 to 3AppB, item 7. PDF 73 KB
Service Plans (annual item) PDF 71 KB
To consider the ATTACHED report on the annual review of departmental service plans prior to Executive approval.
NB – To reduce paper waste, full copies of the Service Plans will be available electronically on request and hard copies will be available in the Members’ Room and on request from Corporate Support. Additionally the APPENDICES will be circulated to Committee Members only.
Additional documents:
- 2012-03-20AR08OS Report Service Plans 2012 2013App1Democratic, item 8. PDF 36 KB
- 2012-03-20AR08OS Report Service Plans 2012 2013App2EnginAsset, item 8. PDF 168 KB
- 2012-03-20AR08OS Report Service Plans 2012 2013App3EnvHealth, item 8. PDF 93 KB
- 2012-03-20AR08OS Report Service Plans 2012 2013App4FinBus, item 8. PDF 689 KB
- 2012-03-20AR08OS Report Service Plans 2012 2013App5Housing, item 8. PDF 151 KB
- There are a further 5 documents. View the full list of documents for item 8.
To note the ATTACHED report on the role of Community Advocates in the planning process.
Section 106 activity: Jul-Dec 2011 (6-monthly report) PDF 156 KB
To consider the ATTACHED six-monthly monitoring report (Jul to Dec 2011). Appendix A is attached to the rear of the agenda.
NB As part of the Council’s commitment to a paperless office and to manage costs, appendices are only provided to Committee Members. The appendices are viewable online and at the Civic Offices Reception Desk.
Additional documents:
Planning Appeals Summary July-Dec 2011 (6-monthly item) PDF 245 KB
To consider the ATTACHED report which summarises information on appeals made against the Council’s planning decisions.
NB As part of the Council’s commitment to a paperless office and to manage costs, appendices are only provided to Committee Members. The appendices are viewable online and at the Civic Offices Reception Desk.
Update on Community Infrastructure Levy PDF 107 KB
To consider the ATTACHED report on the proposed stages in the preparation of a Community Infrastructure Levy (CIL) in the borough, prior to its submission to Executive in June 2012.
Additional documents:
O&S Learning and Development
(a) To note any forthcoming dates for overview and scrutiny learning and development opportunities; and
(b) To receive feedback from Members and Officers in relation to any overview and scrutiny related learning and development events.
Reports from Scrutiny Committees
The Chairman of the Resources and Environment Scrutiny Committees will report on the work of their respective committees in the current municipal year to date.
Annual Scrutiny Report
The Chair will invite suggestions as to the content of the Annual Scrutiny Report.
Procurement Briefing Note PDF 78 KB
As suggested at the last meting, to DECIDE whether to scrutinise procurement. In response to the following questions from the Committee, Officers have provided the ATTACHED Briefing Note.
1. What is the purpose of procurement?
2. What is the HBC policy framework for procurement?
3. Is procurement delivering what HBC wants?
4. How does HBC measure the effectiveness of its procurement?
Overview and Scrutiny Budget
The current balance stands at £8 850. Officers will report any additional expenditure at the meeting.
Forward Plan of the Executive & Committee's Work Programme PDF 64 KB
To consider the ATTACHED Forward Plan and identify possible issues for scrutiny.
To consider the Committee’s ATTACHED work programme and requirements for Officer and/or Portfolio Holder attendance.
Additional documents:
Any other business which the Chairman considers urgent
In accordance with S100B(4) of the Local Government Act 1972, amended by the Access to Information Act of 1985, no urgent business may be raised unless it has been approved by the Chair. The item and reason for urgency must be announced at the start of the meeting.
Dates of future meetings
Future meetings of the Committee are scheduled to take place
at 7.30pm at the Civic Offices, Borehamwood, as follows:
Tuesday 1 May 2012
Tuesday 19 June 2012
Tuesday 24 July 2012.
EXCLUSION OF PUBLIC
Recommendation that under S100A(4) Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I, Schedule 12A to the said Act:-
Part II Agenda item Paragraphs in Schedule 12A
21 3
Grant Thornton Planning Audit
At the last meeting, the Committee requested a progress report regarding the work the Project Leader has undertaken to address the findings of the Audit. The report to summarise the progress, details and dates of meetings held. REPORT TO FOLLOW
Appendix A to Agenda item 10: Section 106 activity. PDF 125 KB
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