Minutes for Audit Committee meeting, Apr 26 2012, 7.00PM official page

To note any replacement Members appointed for the meeting in accordance with the notification procedure.

Members and Officers are invite to notify the Chairman of other business which they wish to be discussed by the Committee at the end of either Part I or Part II business.  In doing so the Member/s or Officer/s concerned must state the special circumstances which they consider justifies the matter being considered as a matter of urgency.

The Chairman will decide whether the item(s) raised shall be considered under “Other Business”.

To confirm the Minutes of Meeting No 5held on 19 January 2012 (copy attached).

To track the progress on actions from previous meetings.

Such other Part I business as in the opinion of the Chairman is of sufficient urgency to warrant consideration.

That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 of Part 1 of Schedule 12 (A) of the said Act.

Note: Please remember that all papers issued in blue are confidential and should be treated accordingly.  Care should also be taken in disposing of these papers.

Information note on Attendance by the Public at Meetings:- Most meetings of the Council, Cabinet and Committees are open to the public.  Non-confidential reports which the public are entitled to see are on white paper.  The part of the meeting where these reports are considered is known as Part I.

Certain confidential items are discussed in private sessions sometimes referred to as Part II of the agenda.  Confidential material is on blue paper and is not made available to the public or the press.  Confidential papers are sometimes referred to as being ‘in blue’ or as ‘Part II’ reports or as ‘exempt’.  This refers to exemption from the requirements to provide access to information for the public set out in Schedule 12A of the Local Government Act 1972 which lists the grounds on which a matter may be treated as confidential e.g. if it includes personal details of staff or clients, legal actions, contractual arrangements, financial and business affairs of individuals or companies, or negotiations with employees and their representative bodies.

Before moving into Part II the meeting will vote to exclude the public on the grounds that the information to be discussed is confidential.  Members of the public who are present will be advised that the meeting is moving into private session and will be requested to leave the room and any adjoining area.

To confirm the Part II Minutes of Meeting No 5held on 19 January 2012 (copy attached).

To track the progress on Part II actions from previous meetings.

Such other Part II business as in the opinion of the Chairman is of sufficient urgency to warrant consideration.